COUNCIL
MEETINGS: Audio and Summary - December
21, 2005
(Agenda
Packet for this meeting in Word, Acrobat and html and MINUTES
from this meeting)
All files in MP3 format, playable on Windows Mediaplayer or other MP3-compatible
digital device.
For more info on meetings and hearings, visit our TRANSCRIPTION page
Also visit our COUNCIL QUICKIES page
PLEDGE OF ALLEGIANCE, CHANGES TO AGENDA (4 min., 1.1 mb)
Also swearing in of new Council members Steve Slawson, Ron Weidiger and C/M Bruce Champeaux; Award for Rob Criswell's 6 years of service. Councilman Dusty Boucher once again absent.
PRESENTATION BY STATE AUDITOR - 24:40 minute as a 4.3 mb MP3 file. Or download as two smaller files; Part #1 (2.1 mb), File #2 (2.3 mb)
PUBLIC COMMENT (2:08 min., 0.4 mb)
Rob Criswell - thanks for Plaque and Josie Fallgatter, commending Bruce Champeaux for his efforts in identifying and reuesting action on the dangerous CT bus stop.
COUNCILMEMBER & MAYOR COMMENTS (1:33 min., 0.3 mb)
STAFF REPORTS:
- Fred Walser, Sultan Police Dept. (2:40 min., 0.5 mb) re U. S. 2 Safety Coalition efforts, CT bus stop, SPD officers working 12-hour shifts. (ALSO, a follow-up statement after Dunn's PW report on Officer Colleen Holman's efforts in riaising $3,000 for seven famlies and 29 children for Chistmas, $1,000 of which was donated by Dan Barman of Barman Lumber. (Audio 1:04 min., 0.2 mb)
- Connie Dunn, Public Works (6:22 min., 1.1 mb): Short updates on recent U. S. 2 fatalities, safetey issues related to C/M Blair's requested action for a light needed at 8th and Main; status on 5th Street signal.
- Donna Murphy, Grants, Ec. Development, School, etc. (1:30 min., 0.3 mb) - short update on contracts for Sportsman's Park impvorements and contacts for the SBR (Sultan Basin Road) intersection improvements.
- A SPECIAL
STAFF REPORT FROM RICK CISAR (
3:06 min., 0.5 mb) on the status of the county action in denying
the City's request for an enlarged residentially-zoned UGA. This city
request has been remanded back to the County's Plng. Commission for
further review and consideration. Cisar stated the county "was
silent" on the city's request for more UGA acreage east of Rice
Road. Cisar stated, "The county is concerned about our ability
to provide utility services to these areas," and said the county
is aware of Sultan's ongoing sewer comp plan updating process.)
CONSENT AGENDA APPROVAL (24 seconds; 69 kb)
ACTION AGENDA ITEMS
- Ord. 892-05 (4:15 min., 0.8 mb): 2006 Budget, 2nd reading - unanimously approved
- Ord. 893-05 (0:48 min., 0.1 mb): 2006 Salary Schedule, 2nd reading - unanimously approved, ALSO: Clarification by Chief Walser (1:02 min., 0.2 mb) re what's included on salary schedule (this comment was made following the vote on the Grant Application)
- Ord. 888-05 (0:47 min; 141 kb): 2005 Budget Ammendment, postponed to Jan. 11, 2006 meeting; unanimously approved.
- Resolution 05-33 (1:58 min., 0.3 mb): Reaffirm budget policy (C/M Boyd asks if this is something that council wants to look at closer, bring it back again, and Tolson responds affirmatively. All ayes.
- Grant Applicaiton, Small City Pavement Plan (TIB) (2:49 min, 0.5 mb). Unanimously approved.
- Grant Application to streamline Master License program (in two parts: Part 1, 5:31 min., 1.0 mb; Part 2, 5:02 min., 0.9 mb). Unaimously approved
- Financial Software Contract (in two parts, Part #1, 7:34 min.,1.3 mb; and Part #2, 7:40 min., 1.3 mb): Discussion on Springbrook software and cancellation of the Harris software contract. CONTINUED until the Jan. 11th meeting.
- Canine Unit Surplus (0:50 min., 149 kb) - Did not need to be on Action Agenda; Clarification only was needed. No vote needed or taken.
DISCUSSION AGENDA
- Community Transit Bus Stop (8:05 min., 1.4 mb)
- Equipment Purchase Policies (in two parts: Part #1, 5:49 min., 1.1 mb; Part #2, 6:14 min., 1.0 mb)
PUBLIC COMMENTS (2:16 min., 0.4 mb)
Loretta Storm; re CT bus stop; suggested combined City/US2 Safety Coalition Press Release on this issue.
COUNCILMEMBER COMMENTS (3:49 Min., 0.7 mb)
MINUTES - CITY OF SULTAN COUNCIL MEETING - December 21, 2005
The regular
meeting of the Sultan City Council was called to order in the Sultan Community
Center by Mayor Tolson. Councilmembers present: Champeaux, Wiediger, Seehuus,
Flower, Blair and Boyd.
Absent: Boucher. Student Representative: Karstan Thot
Oath of Office: The Clerk/Treasurer administered the oath of office to Councilmembers Blair, Wiediger, Champeaux and Slawson
Presentation: Mayor Tolson presented a plaque of appreciation to Robert Criswell for his six years on the council.
CHANGES/ADDITIONS
TO THE AGENDA:
Action: Add: Springbrook Software Contract; Defer Resolution 05-32, Fee
Schedule to the January 11, 2006 meeting.
Discussion: Add equipment purchase policy
Presentation: The State Auditor presented the final 2004 Audit report and reviewed the audit findings.
COMMENTS
FROM THE PUBLIC
Robert Criswell: Thanked the council for six years and wish them all the
best.
Josie Fallgatter: Commend Councilmember Champeaux for his efforts in the
past to get the problem at the bus stop resolved. It is unfortunate that
a death has occurred before the problem could be solved.
COUNCILMEMBERS
COMMENTS:
Champeaux: Noted that he hopes that the tragic incident at the bus stop
will help resolve the safety issue.
Karstan Thot: Advised that the National Arts Society sponsored a food
drive and brought in over 4000 food items for the Sultan Food Bank.
STAFF REPORTS:
Police: Chief Walser noted that incident at the bus stop was predicable
and therefore preventable and the Highway 2 Coalition will be developing
a web site to provide information and take citizen input on safety concerns.
Commended Officer Holman for raising $3,000 to help out needing families
over the holidays.
Public Works: Connie Dunn advised that Community Transit will have a staff member at the January 11th meeting to discuss options on the bus stop. Street light will be installed at 8th and Date. The 5th Street signal will be activated after the first of the year
Grants: Donna Murphy advised that contracts for the Reese Park and Sportsman Park projects have been received.
Planning:
Rick Cisar provided an update on the GMA request and the Snohomish County
action. The County has included the Reese Park area and the water treatment
plant property in the revised UGA and sent the other requests back to
the Planning Department for further study. The County Council has concerns
about the City's ability to provide services to the areas, especially
sewer service. It may take an additional year before the matter is brought
back to the County Council to include the additional areas in the UGA.
17 12-05
CITY OF SULTAN COUNCIL MEETING - December 21, 2006
CONSENT AGENDA:
The following items are incorporated into the consent and approved by
a single motion of the Council. On a motion by Councilmember Champeaux,
seconded by Councilmember Seehuus, the consent agenda was approved as
presented. Champeaux - aye; Wiediger - aye; Seehuus - aye; Flower - aye;
Blair - aye, Boyd - aye.
1. Minutes of the December 14, 2005 Public Hearing on the Jones Street
Vacation request.
2. Minutes of the December 14, 2005 Public Hearing on the 2006 Budget
3. Minutes of the December 14, 2005 Council meeting as on file in the
Office of the City Clerk.
4. Vouchers #05-1329 through 05-1362 in the amounts of $42,280.35 and
payroll through December 2, 2005 in the amount of $127,308.18 to be drawn
and paid on the proper accounts.
5. Utility Committee report and recommendation on request for relief from
excess utility charges.
6. Final acceptance of the roofing service contracts for the water plant
and Police Department done by Snohomish County Roofing.
ACTION ITEMS:
Ordinance 892-05 2006 Budget: Brief discussion was held on the need to
monitor the budget closely and keep expenditures under control. On a motion
by Councilmember Blair, seconded by Councilmember Boyd, Ordinance 892-05
setting the 2006 Budget was adopted. All ayes.
Ordinance 893-05 2006 Salary Schedule: On a motion by Councilmember Seehuus, seconded by Councilmember Boyd, Ordinance 893-05, 2006 Salary Schedule, was adopted. All ayes.
Ordinance 888-05 2005 Budget Amendment: On a motion by Councilmember Seehuus, seconded by Councilmember Boyd, Ordinance 888-05, 2005 Budget Amendment, was adopted. All ayes.
Resolution 05-33 2006 Budget Policy: Brief discussion was held on the policy which continues to limit expenditures. On a motion by Councilmember Blair, seconded by Councilmember Flower, Resolution 05-33, 2006 Budget Policy, was adopted. All ayes.
Small City Pavement Program: The Transportation Improvement Board has a new grant program for small cities that provides for pavement and sidewalk repair. Staff and the Public Works Committee have recommended that the City apply for funding for chip sealing on Main Street and 8th Street and minor sidewalk repair. There is no match requirement for the funding. On a motion by Councilmember Seehuus, seconded by Councilmember Champeaux, staff was authorized to submit grant applications for the proposed projects. All ayes.
Master License Service: The Department of Licensing has a new grant program to provide for a master license process and service. Application and payment for business license would be done through the state with monitoring by the City. The new accounting software does not include a business license module and the estimate cost to purchase one is $6,900. Staff is recommending that the City pursue the grant and work with the Department of Licensing to provide services for business license issuance. On a motion by Councilmember Seehuus, seconded by Councilmember Blair, staff was authorized to proceed with the project. All ayes.
Springbrook Software Contract: The proposed software contract was presented to the Council for review. Thom Graafstra, City Attorney, advised that a notice of termination has been issued to Harris/ASP and a notice was received by the City Clerk acknowledging receipt of the notice. Springbrook Software has recommended a business study prior to finalizing the contract. Staff was directed to send an e-mail confirming the termination of the Harris/ASP contract and request they retrieve any products that were installed. On a motion by Councilmember Blair, seconded by Councilmember Seehuus the matter was continued to the next meeting. All ayes.
DISCUSSION
ITEMS:
Community Transit Bus Stops: Chief Walser advised that the Highway 2 Coalition
has discussed the location of the bus stop and the change requested. The
Department of Transportation approved the existing location. Recommended
that Community Transit and City get together to resolve the problem. Brief
discussion was held on previous contacts with Community Transit, relocation
of the bus stop and the safety concerns.
Equipment Purchase Policy: Councilmember Blair advised that she had discussed the purchase of the police department copier with staff and was advised that they were given incorrect information by City Hall staff. Feels that each department head should know the procedure and there should be a policy and procedure in place for staff to follow. Brief discussion was held regarding purchase procedures and spending limits. The Clerk/Treasurer advised that each department has a copy of the State Bidding Procedures guidelines.
PUBLIC COMMENTS
Loretta Storm: Advised that Dave Somers, County Council, was at the Highway
2 Coalition meeting and spoke about mitigation fees and funding for county
roads. In regards to the bus stop, it is great that Community Transits
is coming out for a meeting and recommended that the City and coalition
issue a press release regarding the death and accidents and get more attention
put on the situation.
COUNCIL COMMENTS
Seehuus: Agrees that a press release would be a good idea.
Mayor Tolson advised that the City still has some difficult issues to address and together we will get through them. Thank the city staff for all their work.
Adjournment:
On a motion by Councilmember Seehuus, seconded by Councilmember Blair,
the meeting adjourned at 9:10 PM.