SULTAN CITY COUNCIL MEETING
319 MAIN STREET
August 10, 2005
6:00 PM
6:00 PM Public Meeting - Annexation Proposal
7:00
PM CALL TO ORDER
- Pledge of Allegiance and Roll Call
CHANGES/ADDITIONS TO THE AGENDA
COMMENTS FROM THE PUBLIC: Citizens are requested to keep comments to a
3 minute maximum to allow time for everyone to speak.
COUNCILMEMBER COMMENTS
STAFF REPORTS/PRESENTATIONS
1) Kiel Mortage - Presentation of Check
2) Grants
3) Public Works
4) Building Department
CONSENT AGENDA: The following items are incorporated into
the consent agenda and approved by a single motion of the Council.
1) Minutes of the July 13, 2005 regular Council
meeting, Continued Public Hearing on the Six Year Street
Program, Public Hearing on Ordinance 882-05
and Public Hearing on the 2005 Budget Amendments
2) Approval of Vouchers
3) Set Public Hearing for 2005 Budget Amendments
for August 24, 2004 at 6:00 PM
4) Final acceptance of the I & I Planning
project
ACTION ITEMS:
1) Ordinance 882-05 Binding Site Plans - 2nd
reading
2) Ordinance 823-05 Budget Amendment - 2nd
reading
3) Resolution 05-14 Annexation
4) Ordinance 884-05 PUD Moratorium
5) Fire District 5 Levy Support
DISCUSSION: Time
Permitting
1) Council Meeting - Consider Change of Day for
meeting
2) Parking Zones and Restrictions - Resolution
05-21
PUBLIC COMMENT
COUNCILMEMBER RESPONSE TO PUBLIC COMMENTS
Executive Session:
Adjournment - 10:00 PM or at the conclusion of Council
business.
ADA NOTICE: City of Sultan
Community Center is accessible. Accommodations for persons with disabilities
will be provided upon request. Please
make arrangements prior to the meeting by calling City Hall at 360-793-2231.
Public
Works Department
Staff Report
August 10, 2005
The City of Sultan is involved in
three major projects:
I & I Reduction, Phase 2 aka First
Street Sewer Project
® The
sidewalk portion is finishing up and A-1 Landscape has the final punch list.
® We
have been in contact with Mosbrucker to finish the final lift of asphalt.
Sultan
Basin Road US 2 interchange
® The
County is in the process of negotiating for ROW purchase.
® Signal
Light approval has been received from WSDOT.
® WSDOT
has commented on the channelization on US 2 for the SB Rd Intersection
Fifth
Street Signal
® The signal
loops have been installed.
® The
resurface of the Parking Lot and stripping of the lot and US 2 will be
occurring the week of August 8, 2005.
Sewer Availability
See
Attached paperwork with a breakdown of the numbers.
Water/Sewer/Surface
Water Comprehensive Plans:
® The Planning
Department has completed the SEPA Checklist on the Comprehensive Plan and will
be mailing out the SEPA Checklist and the Determination of Non Significance
with the Plans. The comment period will start. The City will be having public
hearings, the Council will need to adopt, then it goes to the Department of
Ecology and the Department of Health.
® In light
of the sewer capacity being a controlling factor for development, staff will be
interviewing Engineering firms from the City of Sultan Engineering Roster. We will then
request a proposal from an engineering firm.
® With the
historical rate study we had completed in the Fall of 2004, it lays the ground
work for the City to do improvements without increasing taxes.
® The
project developments projected income will be used for paying off high interest
loans and manage the low interest loans.
® As we
move forward with the engineering report and upgrade the plant, growth will pay
for itself.
CITY OF SULTAN
SEWER
AVAILABILITY
SULTAN CITY COUNCIL
Date: August
10, 2005
Agenda Item #: Consent
C 1
SUBJECT: Council
minutes
CONTACT PERSON:
Laura
Koenig, City Clerk/Treasurer
SUMMARY STATEMENT:
Attached
are the minutes of the following meetings;
1.
Minutes of the July 27, 2005 Continued Public Hearing on the Six Year
Street Program as
on file in the Office of the City
Clerk.
2.
Minutes of the July 27, 2005 Public Hearing on the Ordinance 882-05,
Binding Site Plans,
as on file in the Office of the City
Clerk.
3.
Minutes of the July 27, 2005 Public Hearing on the 2005 Budget Amendment
as on file in
the Office of the City Clerk.
4.
Minutes of the July 27, 2005 regular Council Meeting as on file in the
Office of the City
Clerk.
RECOMMENDATION: Approval
as submitted.
Action Date:
COUNCIL ACTION:
1666-05
CITY OF SULTAN PUBLIC HEARING –
July 27, 2005
The
continued Public Hearing on the Six Year Street Program was called to order by
Mayor Pro-tem Flowers. Councilmembers
present: Champeaux, Criswell, Seehuus,
Blair and Boyd.
Staff Input:
Connie
Dunn, Public Works Director, provided information on the codes on the Six Year
program document, and noted that the railroad spur is included in the
Comprehensive Plan and the Six Year Street program is included as Appendix I.
Council Comments:
Councilmember
Boyd asked if the issues addressed in the letter from Jeff Kirkman were correct
and if the plans were consistent. If the
Comprehensive Plan needs to be updated as part of the process, it should be
done.
Thom
Graafstra, City Attorney, advised that sections of the RCW indicate that if the
City has adopted a Comprehensive Plan under GMA that the Six Year Street
program shall be consistent with the Comp. Plan. Updates don’t need to be completed at the
same time, however, they need to be reviewed for consistency. The Council could adopt the Six Year plan
that is currently included in the Comprehensive Plan.
Further
discussion was held regarding the additional projects that were added (railroad
crossings and second evacuation trail), eliminating the projects until the Comp
plan is updated, and funding opportunities for projects.
Public Comment:
Letter
was received from Jeff Kirkman
Josie
Fallgatter: Read a letter into the record regarding the
Settlement Agreement which requires that the Transportation Element of the
Comprehensive Plan be updated. The Six
Year plan cannot be adopted without consideration of the larger planning goals
and policies of the city. Asked about
estimated traffic impacts, traffic forecasts, analysis of funding capability
and a priority list of projects.
Loretta
Storm: There are two huge problem areas in Sultan,
the Sultan Basin Road
and the need to determine capacity of the road.
The Sultan Basin Road
is the only access to Highway 2 and a lot of development is going on. The downtown area has five streets for
access. Need an EIS on the Sultan Basin Road. Business owners will have to sign a no
protest LID to put in a road. The
process has not been followed and city must insure that funding is in place and
the budgeting is done.
On
a motion by Councilmember Criswell, seconded by Councilmember Champeaux, the
Public Hearing was closed. All
ayes.
Jim
Flower, Mayor Pro-tem
Laura
J. Koenig, Clerk/Treasurer
1667-05
CITY OF SULTAN PUBLIC HEARING –
July 27, 2005
The
Public Hearing on Ordinance 882-05, Binding Site Plans was called to order by
Mayor Pro-tem Flowers. Councilmembers
present: Champeaux, Criswell, Seehuus,
Blair and Boyd.
There
were no objections to council participation.
Staff Input:
Craig
Bruner, Building Official, advised that the staff completed the revisions to
ordinance as requested by the City Council.
The ordinance provides for an increase in the exclusion square footage
for additions or expansions or existing developments with the Sultan Scenic
Business Park. A Determination of Nonsignificance was issued
on May 20, 2005 and no comments were received from reviewing agencies and no
appeals were filed. The Planning
Commission conducted a Public Hearing on July5, 2005 and voted by a 3 to 2 vote
to recommend approval of the amendments.
Public Comment:
A
letter of support was received from Romac Industry.
Councilmember
Flower advised that he had received comments of support from Bruce Furrer,
Warner Paddles.
Josie
Fallgatter:
It is poor planning to change an ordinance because someone was unhappy with
implementation of the code. The issue
was not addressed at the original hearings on binding site plans. The City should amend the code to include all
the property in the Industrial area and require that residential share the
costs of improvements. 33 acres of
industrial property is now being developed as residential.
Council Comments:
Discussion
was held regarding the Planning Commission vote and attempts to sway the
Council, the need to provide codes that work for businesses and the mitigation
costs for the road improvements.
On
a motion by Councilmember Criswell, seconded by Councilmember Champeaux, the
Public Hearing was closed. All
ayes.
Jim Flower, Mayor
Pro-tem
Laura
J. Koenig, Clerk/Treasurer
1668-05
CITY OF SULTAN PUBLIC HEARING –
July 27, 2005
The
Public Hearing on the 2005 Budget Amendment was called to order by Mayor
Pro-tem Flowers. Councilmembers
present: Champeaux, Criswell, Seehuus,
Blair and Boyd.
There
were no objections to council participation.
Staff Input:
Connie
Dunn and Randy Oesch discussed the need for the sludge truck and the biosolids
equipment and the need to amend the budget in the amount of $270,000. The funds will come from the CR Fund and be
transferred to the Sewer Improvement fund.
Laura
Koenig advised that there are adequate funds available.
Council comments:
Discussion
was held regarding the use of the truck and the need to plan for equipment
replacement
Public Comment:
Josie
Fallgatter:
Commended staff on their presentation and to the Councilmembers that asked if
the items were included in the Capital Facility Plan.
On
a motion by Councilmember Criswell, seconded by Councilmember Champeaux, the
Public Hearing was closed. All
ayes.
Jim
Flower, Mayor Pro-tem
Laura
J. Koenig, Clerk/Treasurer
1669-05
CITY OF SULTAN COUNCIL MEETING – July 27, 2005
The
regular meeting of the Sultan City Council was called to order in the Sultan Community
Center by Mayor Pro-tem Flower. Councilmembers present: Champeaux, Criswell, Seehuus, Blair and Boyd.
ADDITIONS TO THE
AGENDA:
Consent: Excused absence of Councilmember Boucher and
Mayor Tolson
Action: Grant Applications
Executive
Session: Pending Litigation
Discussion: City Vehicles Use
COMMENTS FROM THE
PUBLIC
Randy
Oesch:
Heard some “bad mouthing” of city employees before the meeting and feels the
comments were inappropriate. Would like
to see people work together and stop childish behavior.
Dan
Barmon: Feels the changes to the binding site plan
will help a lot of people in the industrial area develop. Good idea to increase
the size to 12,000 square feet.
COUNCILMEMBERS
COMMENTS:
Champeaux: Thanked Randy Oesch for his comments. Suggested that the street sweeper be run
around town next year after the 4th of July to clean the streets.
Flower: Announced that the Wild Sky workshop will be
held on August 17th at 7:00 PM and that a Budget workshop will be held on August 31st
at 6:30 PM.
STAFF REPORTS:
Grants: Donna Murphy, Grants Coordinator, advised
that the City/School committee met and discussed the relocation of emergency
siren, the evacuation route and addressing standards.
The
Visitor’s Information
Center is on schedule and
the City should be able to install the equipment soon.
Public
Works: Connie Dunn, Public Works Director, updated
the Council on the 5th
Street project and the 1st Street sidewalks. Both projects are on schedule.
Building
Department: Craig Bruner, Building Official, discussed
the explosion and fire on Elm
Street and the need to update the code to prevent
future problems with lack of air flow in garages. Advised that 70 permits have been issued this
year and presented a spreadsheet detailing all the fees collected to date.
CONSENT AGENDA:
The
following items are incorporated into the consent and approved by a single
motion of the Council. On a motion by
Councilmember Champeaux, seconded by Councilmember Criswell, the consent agenda
was approved as amended. Champeaux –
aye; Criswell – aye; Seehuus - aye; Flower – aye; Blair – aye, Boyd – aye,
abstained on the minutes.
- Minutes of the July 13, 2005 Council meeting and
the July 13, 2005 Public Hearing on the Six Year Street Program as on file
in the Office of the City Clerk.
- Vouchers #05-721 through 05-768 in the amounts of $265,509.80 and
payroll through July 1, 2005 in the amount of $95,146.35 to be drawn and
paid on the proper accounts.
- Authorization for the Mayor to sign a contract
with Prothman Company in an amount not to exceed $1000 plus expense for a
preliminary management review.
- Excused absence of Councilmember Boucher and
Mayor Tolson from the July 27, 2005 Council meeting.
1670-05
CITY OF SULTAN COUNCIL MEETING – July 27, 2005
ACTION ITEMS:
Ordinance 882-05
Binding Site Plans: Craig Bruner
reviewed the purpose of the ordinance and the process. On a motion by Councilmember Champeaux,
seconded by Councilmember Criswell, Ordinance 882-05, Binding Site Plans, was
introduced and passed on to a second reading.
All ayes.
Resolution 05-18 Six
Year Street Program: Connie Dunn reported on the public hearing held
earlier in the evening. Discussion was
held regarding the plan included as an appendix in the Comprehensive Plan,
changes to the 2005 plan and the need to include those projects, the need for
an amendment to the Comprehensive Plan and other transportation elements that
need to be addressed.
Councilmember
Boyd moved to adopt Resolution 05-18, seconded by Councilmember Seehuus. Motion was withdrawn. On a motion by Councilmember Boyd, seconded
by Councilmember Blair, Resolution 05-18 was adopted using the 2004 Six Year
Street Program. All ayes.
Resolution 05-20
Public Records Officer: In accordance
with RCW 42.17, all state and local agencies are required to appoint and
publicly identify a public records officer.
On a motion by Councilmember Blair, seconded by Councilmember Seehuus,
Resolution 05-20, Public Records Officer, was adopted. All ayes.
Grant Applications: On a motion by Councilmember Boyd, seconded
by Councilmember Seehuus, staff was authorized to submit applications for
funding for a $500,000 grant to widen the side of the Sultan Basin Road for a
sidewalk and bike lane and for $100,000 to complete sidewalks on the east side
of 1st street. All ayes.
Garbage Truck Bid
Award: The City advertised for bids for a new
garbage truck and only one was received from Motor Trucks, Inc. Staff recommends approval of the bid to Motor
Truck in the amount of $83,839.92.
Discussion was held regarding purchasing the truck separate from the
compactor, bid price and funding available.
On a motion by Councilmember Criswell, seconded by Councilmember Champeaux,
the bid for the garbage truck was awarded to Motor Trucks, Inc. in the amount
of $83,839.92. All ayes.
Ordinance 883-05 2005
Budget Amendment: On a motion
by Councilmember Blair, seconded by Councilmember Champeaux, Ordinance 883-05,
2005 Budget Amendment, was introduced and passed on to a second reading. All ayes.
Grant Application: Donna Murphy discussed the grant used for
cleanup day and advised that additional funds are available. Staff recommends that a grant application be
submitted for a one day event to provide curbside chipping. A 25% match is required but city staff time
can be used as the match. On a motion by Councilmember Seehuus, seconded by
Councilmember Blair, staff was authorized to submit application for funding for
a $4,000 Coordinated Prevention Grant.
All ayes.
DISCUSSION ITEMS:
Council Meeting Date: Mayor Tolson has
requested that the council consider changing the day of the council meeting to
Tuesday to avoid conflicts with other agency meetings. Brief discussion was held on the change and
problems with limited time to review council packets. Council decided to defer the discussion until
the Mayor was available to participate.
Vehicle Use:
Councilmember Criswell briefly discussed the taking home of police
vehicles. Councilmember Boyd agreed the
matter should be reviewed and the high cost of fuel should be considered.
1671-05
CITY OF SULTAN COUNCIL MEETING – July 27, 2005
PUBLIC COMMENTS
Josie
Fallgatter: