SULTAN CITY COUNCIL MEETING
319 MAIN STREET
December 14, 2005
6:00 PM
6:00 PM Public Hearing on the 2006 Budget
6:45 PM Public Hearing on the Dyer Road Street Vacation
7:00 PM CALL TO ORDER - Pledge of Allegiance and Roll Call
CHANGES/ADDITIONS TO THE AGENDA
COMMENTS FROM THE PUBLIC: Citizens are requested to keep comments to a 3 minute maximum to allow time for everyone to speak.
COUNCILMEMBER COMMENTS
STAFF REPORTS/PRESENTATIONS
1) Police Department
2) Public Works
3) Grant Report
4) Finance - Investment Policy
CONSENT AGENDA: The following items are incorporated into the consent agenda and approved by a single motion of the Council.
1) Minutes of the Public Hearing on the 2006 Budget
2) Minutes of the November 22, 2005 regular Council Meeting
3) Approval of Vouchers
4) Contract for Attorney Services for 2006
5) Set Public Hearing on the Surface Water Management Plan
ACTION ITEMS:
1) Ordinance 898-05 Water Comp Plan - 2nd reading
2) Ordinance 897-05 Sewer Comp Plan - 2nd reading
3) Ordinance 892-05 2006 Budget - 1st reading
4) Ordinance 893-05 2006 Salary Schedule - 1st reading
5) Resolution 05-31 Interfund Loan
6) Ordinance 888-05 2005 Budget Amendments
7) Contract with Konica for Copy Machine
8) Wastewater System – Selection of Engineer
9) Financial Software System
10) Authorization for the Police Chief to Negotiation surplus of equipment
DISCUSSION: Time Permitting
1) Street Vacation Request
PUBLIC COMMENT
COUNCILMEMBER RESPONSE TO PUBLIC COMMENTS
Executive Session: Potential Litigation/Union Negotiations
Adjournment - 10:00 PM or at the conclusion of Council business.
ADA NOTICE: City of Sultan Community Center is accessible. Accommodations for persons with disabilities will be provided upon request. Please make arrangements prior to the meeting by calling City Hall at 360-793-2231.
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
ITEM NO: PUBLIC HEARING AND DISCUSSION
DATE: December 14, 2005
SUBJECT: Public Hearing – Herb Jones, Dyer Road Right-of-Way Vacation Request.
CONTACT PERSON: Rick Cisar, City Planner
SUMMARY: Herb and Peggy Jones have requested the City vacate 30 feet of the Dyer Road Right of Way adjacent to their property located at 802 Dyer Road (Lot No. 2, Dyer Addition). Mr. and Mrs. Jones would like to construct a two bedroom home on the property. However, due to the floodway regulations and required setbacks the Jones’s cannot build on their lot. (Please refer to Attachment No. 1, Petition for Street Vacation and Attachment No. 2 for letter requesting vacation procedures) The initial development plans for the subject property by the Jones’s began in June of 1996 and stopped in August of 1998. (Please refer to Attachment No. 3 which provides a history of the events that occurred during that time period).
Further activity on the property was on hold until August 29, 2002 when Mr. Jones submitted a letter offering to donate the property to the City (Attachment No. 4). On November 20, 2002 after conducting a Public Meeting to consider the donation, the City Council, by Motion, accepted the property with the Condition it remains as open space. (Attachments 5 and 6). It was noted at this Public Meeting the City paid ($335.73) for a Title Report on the property in consideration of the pending donation. Following City Council Action, Mr. Jones was contacted regarding the property dedication. No response to Staff’s inquires was received until July 7, 2003 when the City received a letter from Mr. Jones requesting additional information on the development of the property. (Attachment 7). This information was provided by the Building Official during a telephone response to Mr. Jones letter.
On July 13, 2005, the City received the petition to vacate the right of way which is under consideration by the City Council this evening. The City Council, as previously advised, may require compensation (up to 100% of value) in granting street vacations, but is not required to secure compensation. I have reviewed the street vacation request with Connie Dunn, Public Works Director, and have provided a copy of her recommendations as Attachment No. 8.
FISCAL IMPACT: Petitioner has paid an $800.00 fee for processing of the Street Vacation Application. City has paid $335.73 for a Title report on the property.
RECOMMENDATION: Conduct the Public Hearing on the Vacation Petition and thereafter, under the discussion section of the agenda, provide direction to Staff to (1) prepare an ordinance to approve the Jones Street Right of Way Vacation Request, including findings and with conditions, including compensation for the right of way, as determined by City Council, or (2) prepare an Ordinance rejecting the Jones Street Right of Way Petition including findings.
ACTION:
_______________________________________________________________
COUNCIL ACTION:
DATE:
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
ITEM NO: Staff Report
DATE: December 14, 2005
SUBJECT: Investment Policy
CONTACT PERSON: Laura Koenig, Clerk/Treasurer
SUMMARY: Investments authority for local goverments is covered under Chapter 39.59 RCW. Guidelines and restrictions on use of funds is covered by RCW and the State Auditor has also provided detailed information on investments in the BARS manual. (Copy attached). It has been recommended that the City also adopt a formal investment policy. Attached is a draft Investment Policy for the City of Sultan base on model investment policies provided by the Municipal Treasurer’s Association.
FISCAL IMPACT:
RECOMMENDED
ACTION:
COUNCIL ACTION:
DATE:
CITY OF SULTAN
INVESTMENT POLICY
Policy:
It is the policy of the City of Sultan to invest public funds in a manner which will provide maximum security with the highest investment return while meeting the daily cash flow demands and conforming to all state and local statures governing the investment of public funds.
Scope:
This investment policy applies to all financial assets of the City of Sultan. These funds are accounted for in the City’s annual report and include:
1. General Fund
2. Special Revenue Funds
3. Capital Project Funds
4. Enterprise Funds
5. Trust and Agency Funds
6. Any new fund created by City ordinance, unless specifically exempted.
Prudence:
Investments shall be made with judgment and care to the degree which persons of prudence, discretion and intelligence would exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived.
The standard of prudence to be used by investment officials shall be the “prudent person” standard and shall be applied in the context of managing an overall portfolio. The investment officers acting in accordance with this policy and exercising due diligence shall be relived of personal responsibility for an individual security’s credit risk or market price changes, provided deviations from expectations are reported in a timely manner and appropriate action is taken to control adverse development.
Objective:
The primary objectives, in priority order, of the City’s investment activities shall be:
Safety: Safety of the principal is the foremost objective of the investment program.
Investments of the City of Sultan shall be undertaken in a manner that seeks to ensure
the preservation of capital in the overall portfolio. To obtain this objective, diversification
is required in order that potential losses on individual securities do not exceed the income
generated from the remainder of the portfolio.
Liquidity: The City’s investment portfolio will remain sufficiently liquid to enable the
City to meet all operating requirements which might be reasonably anticipated.
Yield: The City’s investment portfolio will be designed with the objective of attaining a
market rate of return throughout the budgetary and economic cycles, taking into account
the City’s investment risk constraints and the cash flow characteristics of the portfolio.
Investment of tax exempt borrowing proceeds and of any debt service funds will comply
with the arbitrage restrictions of section 148 of the IRS Code of 1986.
Delegation of Authority:
Management responsibility for the investment program is delegated to the Clerk/Treasurer and Finance Committee who shall establish written procedures for the operation of the investment program consistent with this investment policy. The Clerk/Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials.
Ethics and Conflicts of Interest:
Officers and employees involved in the investment process shall refrain from personal business activity that would conflict with proper execution of the investment program, or which could impair their ability to make impartial investment decisions. Employees and investment officials shall disclose to the Council any material financial interest in financial institutions that conduct business with the City. They shall further disclose any large personal financial/investment positions that could be related to the performance of the City’s portfolio. Employees and officers shall subordinate their personal investment transactions to those of the City of Sultan, particularly with regard to the timing and purchases an sales.
Authorized Financial Dealers and Institutions:
The Clerk/Treasurer is authorized to conduct investment transactions with several competing, reputable investment securities broker/dealers and financial institutions. Security dealers and financial institutions may include primary or regional dealers that qualify under Securities and Exchange Commission Rule 15C3-1 and investment departments of local banks on the list of Qualified Public Depositories approved by the Washington Public Deposit Protection Commission as authorized to provide investment services under RCW 39.58.080.
Authorized Investments:
The City is empowered to invest in the following types of securities:
Ÿ Certificates, notes, bonds or other obligations of the United States
Ÿ Obligations of the U.S. agencies or of any corporation wholly owned by the government of the United States.
Ÿ Federal Home Loan Bank notes and bonds.
Ÿ Federal Land Bank Bonds
Ÿ Federal National Mortgage Association notes, debentures and guaranteed certificates
of participation.
Ÿ Notes or bonds secured by mortgage that the Federal Housing Administrator has insured or made a commitment to insure in obligations of mortgage associations.
Ÿ Debentures issued by the Federal Housing Administrator.
Ÿ Bonds of the Homeowner’s Loan Corporation.
Ÿ Obligations of any other government-sponsored corporation whose obligations are or may become eligible as collateral for advances to member banks as determined by the
board of governors of the federal reserve system.
Ÿ Bonds of the State of Washington and any local government in the State of Washington,
which bonds have at the time investment one of the three highest credit ratings of a
nationally recognized rating agency.
Ÿ General obligation bonds of a state other than the State of Washington and general
obligation bonds of a local government other that the State of Washington, which bonds
have at the time of investment one of the three highest ratings of a nationally recognized
rating agency.
Ÿ Bonds or other obligations issued by a housing authority pursuant to the housing
authorities’ law of this state or issued by any public housing authority or agency in the
United States.
Ÿ Bonds or warrants of the State of Washington
Ÿ Washington State Housing Finance Commission bonds
Ÿ Port district bonds and notes issued under the authority of Chapter 54.24 RCW.
Ÿ Bonds or other obligations issued by a metropolitan corporation pursuant to Chapter 35.58 RCW
Ÿ State, county, municipal, or school district bonds, or warrants of taxing districts of the state.
Such bonds and warrants shall be only those found within the limits of indebtedness
prescribed by law for the taxing jurisdiction issuing them and to be general obligations.
Ÿ General obligation or utility revenue bonds or warrants of any city or town in the state.
Ÿ The City’s own bonds or warrants of a local improvement district that are within the
protection of the local improvement guaranty fund law.
Ÿ Interim financing warrants of a local improvement district that is within the protection of the local improvement guaranty fund law for the benefit of the General fund.
Ÿ Subject to the arbitrage provisions of Section 148 of the federal Internal Revenue Code or similar provision concerning the investment of state and local money and funds, the
following mutual funds and money market funds:
1. Shares of mutual funds with portfolios consisting of only United States government or
United States government guaranteed bonds issued by federal agencies with average
maturates of less than 4 years, or bonds described in RCW 39.59.020(1) or (2), except
that bonds otherwise described in RCW 39.59.020(1) or (2) shall have one of the four
highest ratings of a nationally recognized rating agency.
2. Shares of money market funds with portfolios consisting of only bonds of states and
local governments or other issuers authorized by law for investment by local governments, which bonds have at the time of investment one of the two highest credit ratings of a nationally recognized rating agency.
3. Shares of money market funds with portfolios consisting of securities otherwise
authorized by law for investments by local governments.
Ÿ Bankers’ acceptances purchased on the secondary market.
Ÿ Any investment authorized by law for the treasurer of the State of Washington or any local government of the State of Washington but, except as provided in Chapter 39.58 RCW, such investments shall not include certificates of deposit (CD) of banks or bank branches not located in the State of Washington.
Safekeeping and Custody:
All security transactions, including collateral for repurchase agreements, entered into by the City of Sultan shall be conducted on a delivery-vs-payrment (DVP) basis. Securities purchased by the City will be delivered against payment and held in a custodial safekeeping account with the trust department of the bank. The trust department of a bank, a third party custodian, will be designated by the Clerk/Treasurer and all transactions will be evidenced by safekeeping receipts.
Diversification:
The City will diversity the investment portfolio to the extent necessary to maximize the return on investment while minimizing the risk of loss and to retain sufficient liquidity to meet cash flow obligations. With the exception of U.S. Treasury securities and authorized pools, no more than
percent of the city’s total investment portfolio will be invested in a s single security type or with a single financial institution. Nothing herein should be construed as a mandate to place investments with any specified number or firms or financial institutions or to distribute investments among firms or financial institutions based on a ration or total funds to be invested. Safety, liquidity and return should be the determining factors, along with each of working with a given broker/dealer or financial institution, in placement of investment funds.
Maximum Maturates:
To the extent possible, the City will attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the City will not directly invest in securities maturing more than five years from the date of purchase.
Internal Controls:
The Clerk/Treasurer shall establish a process of independent review by an external auditor. This review will provide internal control by assuring that policies and procedures are being followed.
Performance Standards:
The investment portfolio will be designed to obtain a average rate of return during budgetary and economic cycles which meets or exceed the average rate of return of the Local Government Investment Pool of the State of Washington. This performance standard shall take into account the City’s investment risk constraints and cash flow needs.
Reporting:
The Clerk/Treasurer will provide the City Council with a quarterly report of investment holdings and activity.
Investment Policy Adoption:
The City’s investment policy shall be adopted by resolution of the City Council. The policy shall be reviewed on an annual basis by the approving authority and any modifications must be approved by the City Council.
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
Date: December 14, 2005
Agenda Item #: Consent C 1
SUBJECT: Council minutes
CONTACT PERSON: Laura Koenig, City Clerk/Treasurer
SUMMARY STATEMENT: Attached are the minutes of the November 22, 2005 Public Hearing on the 2006 Budget Meeting as on file in the Office of the City Clerk.
RECOMMENDATION: Approval as submitted.
Action Date:
COUNCIL ACTION:
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
Date: December 14, 2005
Agenda Item #: Consent C 2
SUBJECT: Council minutes
CONTACT PERSON: Laura Koenig, City Clerk/Treasurer
SUMMARY STATEMENT: Attached are the minutes of the November 22, 2005 regular Council Meeting as on file in the Office of the City Clerk.
RECOMMENDATION: Approval as submitted.
Action Date:
COUNCIL ACTION:
1675-05
CITY OF SULTAN COUNCIL MEETING – November 22, 2005
Public Hearing – 2006 Preliminary Budget: The public hearing on the 2006 Preliminary Budget was called to order by Mayor Tolson. Council members present: Champeaux, Seehuus, Flower, Blair, Boyd. Absent: Boucher
Staff Reports:
Laura Koenig, Clerk/Treasurer briefly discussed the revenues sources for different funds.
Connie Dunn, Public Works Director, discussed the equipment needs for the Public Works Department and the need to complete the Water/Sewer systems plans and an engineering report to upgrade the sewer plant.
Fred Walser, Police Chief, discussed staff needs for the Police Department and the possibility of presenting a special levy bond in 2006.
Discussion was held regarding vacation and sick leave accruals and need for a reserve fund for cash outs, number of police officers, allocation of wages and costs and other revenue sources.
Public Input:
Josie Fallgatter: Stated that the level of service for police officers must meet the adopted level and the city needs to find additional sources of revenue or lower the level of service.
On a motion by Councilmember Seehuus, seconded by Councilmember Blair, the public hearing was closed.
Benjamin Tolson, Mayor
Laura J. Koenig, Clerk/Treasurer
1676-05
CITY OF SULTAN COUNCIL MEETING – November 22, 2005
The regular meeting of the Sultan City Council was called to order in the Sultan Community Center by Mayor Tolson. Councilmembers present: Champeaux, Seehuus, Flower, Blair and Boyd. Absent: Boucher. Student Representative Karstan Thot
ADDITIONS TO THE AGENDA:
Executive Session: Add potential litigation, remove real estate and union.
Presentation: Mayor Tolson presented a proclamation to Helen Turner designating December 8, 2005 as Helen Turner Day in recognition of her thirty two years of service on the Sultan Library Board.
Helen Turner thanked the Council for the award, introduced her family and gave a brief history of the library formation.
Council Appointment: Councilmember Flower nominated Ron Wiediger to finish the unexpired term of Robert Criswell; seconded by Councilmember Boyd. All ayes with Councilmember Blair abstaining.
The City Clerk/Treasurer provided the Oath of Office and swore Ron Wiediger into the office.
COMMENTS FROM THE PUBLIC
Loretta Storm: Stated that the most important function of a city is to provide a secure and safe environment for the people. Encouraged the council to assure everyone that with the increase of population and crime that there is enough police personnel to protect the citizens.
COUNCILMEMBERS COMMENTS:
Flower: Welcomed Ron Wiediger to the council and congratulated Mrs. Turner for her years of service.
Blair: Welcomed Ron Wiediger to the council and announced that there will be tree lighting at the Visitor’s Information Center on December 3, 2005.
Boyd: In regards to the level of service for the police department, the service must be paid for and it may require a special tax levy.
Seehuus: Thanked Mrs. Turner for her service to the Library.
Mayor Tolson: Advised that the Prothman report and Audit report are almost complete for presentation to the council. The budget is an issue and the goal is to provide the best service to the city with the funds available.
STAFF REPORTS:
Police Department: Chief Walser provided an update on the Skateboard Park and fund raising efforts.
Public Works: Connie Dunn, Public Works Director, advised that the railroad connection for the 5th Street signal will be completed by mid December and then the signal can be activated.
Grants: Donna Murphy provided on update on grants and advised that the city did not receive CTED grant for the GMA update in the amount of $35,000, the TIB grants for Basin Road in amount of $500,000 or TIB 8th sidewalks in the amount of $100,000.
The Sultan Champs Sign was briefly discussed. Concerns were expressed over the cost of the signs and the criteria for selection. All agreed the intent of the signs was to recognize student achievements.
CONSENT AGENDA:
The following items are incorporated into the consent and approved by a single motion of the Council. On a motion by Councilmember Champeaux, seconded by Councilmember Seehuus, the consent agenda
was approved as presented. Champeaux – aye; Seehuus - aye; Flower – aye; Blair – aye, Boyd – aye, Wiediger - aye.
1677-05
CITY OF SULTAN COUNCIL MEETING - November 22, 2005
in the amounts of $101,895.82 and payroll thru October 21, 2005 in the amounts of $55,348.17
to be drawn and paid on the proper accounts.
Public Hearing on the Water System Plan and General Sewer Plans: The public hearing on the Water and Sewer Comprehensive Plans was opened by Mayor Tolson. There were no objections to the Council participation in the hearing.
Staff Report:
John Wilson, Berryman & Henigar, provided an overview of the Water System Plan and General Sewer Plan. Population projects, system needs, fire flow, rate and connection fees and the capital improvement plan were discussed. The cost estimates in the capital facility plan are based on current costs and an inflation factor. The law requires that the plans be reviewed by the Department of Health and Ecology. Changes may be recommended by either agency and after that the plans will be reconciled to the comp plan through a public process.
Public Comment:
Loretta Storm and Josie Fallgatter: Discussed the population projects in the comprehensive plan and the water/sewer plans and the different numbers.
Josie Fallgatter: Has trouble with the idea that council is trying to divorce the plans from the comprehensive plan by changing their names. Under the terms of the settlement agreement the council must follow the process and must be consistent with the comp plan. The method used to determine flows is not good, target population needs to be reflected in the plan and the CIP needs to be consistent and valid for six years. Must comply with GMA and follow the process. Must show how utilities will be funded in the comp plan.
Ray Kirstenmacher: If plans are not consistent with the comp play, why do them. Should not have to amend the comprehensive plan to agree with the water/sewer plans.
Council and Staff:
Thom Graafstra, City Attorney, advised that these plans are adopted under a different statute and are not part of the comprehensive plan. The plans will be reviewed by DOE and DOH and changed if necessary. They will then come back to the city and will go through a process to reconcile them to the comp plan.
John Wilson: Noted that the comprehensive plan is a land use document to plan for zoning and use. The water and sewer plans are for utility services to be provided and the population they need to service. Facility charges must be based on need and the ability to pay. The plans are updated every six years.
Council briefly discussed the need to move forward with the plan.
On a motion by Councilmember Flower, seconded by Councilmember Blair, the public hearing was closed. All ayes.
1678-05
CITY OF SULTAN COUNCIL MEETING - November 22, 2005
ACTION ITEMS:
Ordinance 891-05 – 2006 Property Tax Levy: On a motion by Councilmember Champeaux, seconded by Councilmember Seehuus, Ordinance 891-05 setting the 2006 property tax levy was adopted. All ayes.
Ordinance 894-05 - 2006 Police Tax Levy: On a motion by Councilmember Seehuus, seconded by Councilmember Boyd, Ordinance 894-05, 2006 Police Tax levy, was adopted. All ayes except Councilmember Champeaux who voted nay.
Ordinance 896-05 - Cable Franchise Extension: On a motion by Councilmember Champeaux, seconded by Councilmember Seehuus, Ordinance 896-05, Cable Franchise Extension, was adopted. All ayes.
Design Review Board: Ordinance 895-05 was adopted by the Council to establish additions to the Design Review Board to include a downtown business owner and Chamber of Commerce representative. The Downtown Sultan Vision committee has recommended the appointments of Dr. Brian Copple and David Hose. Mayor Tolson recommended the appointment of Dr. Brian Copple. On a motion by Councilmember Seehuus, seconded by Councilmember Flower, the appointment of Dr. Brian Copple to the Design Review was confirmed. All ayes.
Mayor Tolson recommended the appointment of David Hose. On a motion by Councilmember Seehuus, seconded by Councilmember Flower, the appointment of David Hose to the Design Review was confirmed. All ayes.
Ordinance 898-05 - Water System Plan: Connie Dunn, Public Works Director, reviewed the process the city has used to prepare and review the plan. A public hearing on the plan was held on November 22, 2005. On a motion by Councilmember Flower, seconded by Councilmember Seehuus, Ordinance 898-05, Water System Plan, was introduced and passed on to a second reading. All ayes except Councilmember Blair who voted nay.
Ordinance 897-05 - General Sewer Plan: Connie Dunn, Public Works Director, reviewed the process the city has used to prepare and review the plan. A public hearing on the plan was held on November 22, 2005. On a motion by Councilmember Flower, seconded by Councilmember Champeaux, Ordinance 897-05, Sewer System Plan, was introduced and passed on to a second reading. All ayes except Councilmember Blair who voted nay.
Resolution 05-29 - Fully Contained Community: Councilmember Flower read the resolution opposing the county ordinance to allow fully contained communities into the record. A public hearing will be held at the County on December 7, 2005 to take additional comments on the proposed county ordinance. Discussion was held on the traffic impacts to the surrounding areas caused by FCC in other areas. On a motion by Councilmember Seehuus, seconded by Councilmember Boyd, Resolution 05-29 opposing fully contained communities was adopted. All ayes.
Resolution 05-30 - Surface Water Utility: Connie Dunn introduced the resolution to begin the process of forming a Surface Water Utility. On a motion by Councilmember Champeaux, seconded by Councilmember Boyd, Resolution 05-30 authorizing staff to proceed with the formation of a Surface Water Utility was adopted. All ayes.
Interlocal Agreement – Emergency Management Services: On a motion by Councilmember Blair, seconded by Councilmember Seehuus, the Mayor was authorized to sign the Interlocal Agreement with Snohomish County for Emergency Management Services. All ayes.
1679-05
CITY OF SULTAN COUNCIL MEETING - November 22, 2005
DISCUSSION ITEMS:
Planning Commission: Rick Cisar provided a copy of a memo from the City Attorney regarding the need for a Planning Commission. Discussion was held on the problems with the current Planning Commission, lack of qualified candidates to fill vacancies, delays to developers and business caused by the Planning Commission, development of a planning agency and additional work load for staff, changes to the process without a planning commission and the need to resolve the problem. Additional discussion will be held at future meetings to determine whether to disband the commission or fill the positions.
Police Levy: Discussion was held on the possibility of presenting a police levy to the voters in February to provide for additional staffing, the need to provide information to the public and future development of regional services. Additional research will be done on the issue.
Sex Offender Housing Limitations Rick Cisar, City Administrator/Planner, briefly discussed the recent ordinances adopted by the city of Monroe to limit sex offender housing. Further research will be done on the matter.
Council Pay and Benefits: Laura Koenig, Clerk/Treasurer, briefly reviewed the cost for medical insurance coverage for the council.
PUBLIC COMMENTS
Jean Roberts: Thanked the Council for taking a stand against fully contained communities. Feels that keeping the Planning Commission would be a good idea.
Sue Shawger: Encouraged the council to continue using the Planning Commission.
Loretta Storm: Appalled at the thought of taking away the Planning Commission. In its present form, it is not good but it has been in the past. It is a vital element of the community and has not served special interest groups or developers.
Josie Fallgatter: Thanked the council for the vote on the surface water utility. It is tough to be a part of the Planning Commission when you have no financial interest and you are personally attacked. The purpose of the commission is to help save money by planning for the future.
COUNCIL COMMENTS
Councilmembers commented on the police levy and the need for long term solutions to the budget problems.
Executive Session: On a motion by Councilmember Boyd, seconded by Councilmember Blair, the Council adjourned to executive session for ten minutes to discuss potential litigation. All ayes.
Adjournment: On a motion by Councilmember Blair, seconded by Councilmember Champeaux, the meeting adjourned at 10:00 PM.
Benjamin Tolson, Mayor
Laura J. Koenig, Clerk/Treasurer
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
Date: November 14, 2005
Agenda Item #: Consent C 3
SUBJECT: Voucher Approval
CONTACT PERSON: Laura Koenig, Clerk/Treasurer
SUMMARY STATEMENT:
Approval of Vouchers # 05-1253 through #05-1327 in the amounts of $173,254.27 and payrolls through November 18, 2005 in the amount of $65,529.28 to be drawn and paid on the proper accounts.
FISCAL IMPACTS:
Expenditure Required: $238,783.55
RECOMMENDATION: Recommend approval as submitted.
COUNCIL ACTION:
Action Date:
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
ITEM NO: Consent C 4
DATE: December 14, 2005
SUBJECT: Contract for Attorney Services
CONTACT PERSON: Laura Koenig, Clerk/Treasurer
SUMMARY: Attached is a copy of the City Attorney retainer agreement for January 1, 2006 to December 31, 2006. There is an increase in the monthly retainer amount from $2,400 to $2,500 per month for 20 hours per month.
FISCAL IMPACT: Included in 2006 Budget
RECOMMENDED Authorize the Mayor to sign the retainer agreement
ACTION:
COUNCIL ACTION:
DATE:
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
ITEM NO: C - 5
DATE: December 14, 2005
SUBJECT: Surface Water Quality Management Plan
Set Public Hearing
CONTACT PERSON: Public Works Director Dunn
SUMMARY: December 1, 2002 Berryman & Henigar completed the Surface Water Quality Management Plan for the City of Sultan. We held several meetings during the process, including Workshops.
The SEPA was mailed to all parties of record and there were NO comments received by the City of Sultan Planning Department to reply to.
FISCAL IMPACT: The Surface Water Quality Mangement Plan benefits the City in planning for the City and funding opportunities in the future.
RECOMMENDED
ACTION: Set January 25, 2006 as the Public Hearing regarding the Surface Water Quality Management Plan.
COUNCIL ACTION:
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
ITEM NO: A - 1
DATE: December 14, 2005
SUBJECT: Water System Plan, July, 2005
Ordinance 898-05
CONTACT PERSON: Public Works Director Dunn
SUMMARY: In July 2002, Berryman & Henigar submitted the first draft of the Water System Plan.
In October/November 2004, the City completed the rate study and adopted it in November, 2004. This became the financial chapter of the the Water Plan. Berryman & Henigar finished collecting data and writing the plan.
The City of Sultan held a Council/Planning Commission Workshop on October 6, 2006.
A Public Hearing was held at the November 22, 2005 Council meeting.
FISCAL IMPACT: The Water System Plan benefits the City and Citizens in plannning and funding opportunitites of the future.
RECOMMENDED
ACTION: Approve Ordinance 898-05 on second reading.
COUNCIL ACTION:
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
ITEM NO: A - 2
DATE: December 14, 2005
SUBJECT: City of Sultan
General Sewer Plan, July, 2005
Ordinance 897-05
CONTACT PERSON: Public Works Director Dunn
City Attorney Thom Graafstra
SUMMARY: In 2003, Berryman & Henigar submitted the first draft of the General Sewer Comprehensive Plan
In October/November 2004, the City completed the rate study, adopted it in November, 2004 which became the financial chapter of this Plan.
Then Berryman & Henigar finished collecting data and writing the plan.
The City of Sultan held a Council/Planning Commission Workshop on October 6, 2005.
At the November 22, 2005 Council meeting, we held a Public Hearing regarding the General Sewer Plan.
FISCAL IMPACT: The General Sewer Plan benefits the City in planning funding opportunities in the future.
RECOMMENDED
ACTION: Approve Ordinance 897-05 on second reading.
COUNCIL ACTION:
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
Date: December 14, 2005
Agenda Item #: Action A 3
SUBJECT: 2006 Budget
CONTACT PERSON: Laura Koenig, Clerk/Treasurer
SUMMARY STATEMENT: Final revisions are being completed on the budget document. Information will be provided at the workshop on Tuesday, December 13, 2005.
FISCAL IMPACTS:
RECOMMENDATION:
COUNCIL ACTION:
Action Date:
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
ITEM NO: Action A 4
DATE: December 14, 2005
SUBJECT: Ordinance 893-05 2006 Salary Schedule
CONTACT PERSON: Laura J. Koenig, Clerk/Treasurer
SUMMARY: RXW 35A.33.050 requires that salaries be made a poart of the annual budget document and adopted with the annual budget. Attached is Ordinance 893-05 which sets salaries for the 2006 fiscal year. There are no increases included for non-represented employees. Union represented employees wages and benefits ar e in accordance with the current contracts.
FISCAL IMPACT: Included in the adopted budget for 2006
RECOMMENDED Introduction of Ordinance 893-05 for a first reading.