SULTAN CITY COUNCIL MEETING
319 MAIN STREET
February 8, 2006
6:00 PM
6:00 PM Public Hearing - REET and Sales Tax
6:15 PM Public Hearings - Utility Tax and Services Fees
7:00 PM CALL TO ORDER - Pledge of Allegiance and Roll Call
CHANGES/ADDITIONS TO THE AGENDA
Presentations: Recognition of Miltary Personnel - Ben Tolson
Town of Skykomish - Artrain USA
COMMENTS FROM THE PUBLIC: Citizens are requested to keep comments to a 3 minute maximum to allow time for everyone to speak.
COUNCILMEMBER COMMENTS
STAFF REPORTS/PRESENTATIONS
1) Police Department
2) Public Works
3) Grant Report
4) Finance
CONSENT AGENDA: The following items are incorporated into the consent agenda and approved by a single motion of the Council.
1) Minutes of the January 25, 2006 regular Council Meeting
2) Approval of Vouchers
ACTION ITEMS:
1) Ordinance 900-06 Establish position of Finance Director and repeal Chapter 2.08 - 2nd reading
2) Ordinance 901-06 Establish Office of City Clerk - 2nd reading
3) Ordinance 902-06 Place City Engineer under Public Works - 2nd reading
4) Ordinance 903-06 Establish position of City Administrator - 2nd reading
5) Ordinance 904-06 Abolish Planning Commission/Establish a Department of Community Development - 2nd reading.
6) Ordinance 906-06 Change Council Meeting Day - 2nd reading
7) Ordinance 907-06 REET - 1st reading
8) Ordinance 908-06 Utility Tax - 1st reading
9) Ordinance 909-06 Salary Schedule - 2nd reading
10) Ordinance 910-06 Sewer Utility Tax - 1st reading
11) Ordinance 911-06 Water Utility Tax- 1st reading
12) Ordinance 912-06 Garbage Utility Tax - 1st reading
13) SERS Interlocal Agreement
14) Ordinance 913-06 Adopt Surface Water Managment P;an
15) Contract Amendment with Snohomish County - Sultan Basin Road
16) Appointment of Interim City Administrator
17) Appointment of Interim Finance Director
DISCUSSION: Time Permitting
PUBLIC COMMENT
COUNCILMEMBER RESPONSE TO PUBLIC COMMENTS
Executive Session:
Adjournment - 10:00 PM or at the conclusion of Council business.
ADA NOTICE: City of Sultan Community Center is accessible. Accommodations for persons with disabilities will be provided upon request. Please make arrangements prior to the meeting by calling City Hall at 360-793-2231.
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
Date: February 8, 2006
Agenda Item #: Consent C 1
SUBJECT: Council minutes
CONTACT PERSON: Laura Koenig, City Clerk/Treasurer
SUMMARY STATEMENT: Attached are the minutes of the January 25, 2006 regular Council Meeting and Public Hearings as on file in the Office of the City Clerk.
RECOMMENDATION: Approval as submitted.
Action Date:
COUNCIL ACTION:
1718-06
CITY OF SULTAN COUNCIL MEETING – January 25, 2006
PUBLIC HEARING: Surface Water Management Plan
The public hearing on the Surface Water Management Plan was called to order in the Sultan Community Center by Mayor Tolson. Councilmembers present: Champeaux, Wiediger, Slawson, Seehuus, Flower, Blair and Boyd.
Connie Dunn, Public Works Director, provided the staff report on the Surface Water Quality Management Plan. The public process included public workshops and meetings, working with the School District, meetings with the City Council, and a completed SEPA checklist. Volunteer water sampling was done by students from the High School using equipment provided by the City and monitoring was done on the water quality of streams in the immediate vicinity. The report reviewed existing conditions, identified hydraulic and water quality problems, and developed the management plan.
Council Input:
Flower: Discussed the surface water that flows from the north into Wagley Creek and drains into the eastern basin. Other cities have considered moving a creek because it was inconvenient for development.
Blair: Asked who was responsible for maintenance of detention ponds and how the regulations are enforced. Councilmember Champeaux and Boyd expressed concern about the lack of maintenance in
detention ponds.
Connie Dunn agreed that outside areas contribute to the city drainage problem. The existing water quality is excellent now but the city needs to be vigilant to maintain that quality. Currently storm water management is paid out of the general, street and sewer funds and there are not enough funds to cover the cost of all the systems that need to be maintained. The implementation of the Storm Water charge will help offset the costs. Homeowner associations are responsible for maintenance of detention ponds.
Public Input
Josie Fallgatter: There are sections in the report that discuss the City taking over the maintenance of the detention ponds. The report lists shorelines of significance but not those that are in the plan. Asked if the projects listed are in any capital improvement plan.
On a motion by Councilmember Boyd, seconded by Councilmember Blair, the public hearing was closed. All ayes.
Benjamin Tolson, Mayor
Laura J. Koenig, Clerk/Treasurer
1719-06
CITY OF SULTAN COUNCIL MEETING – January 25, 2006
PUBLIC HEARING: 2006 Budget Amendment
The public hearing on the 2006 Budget Amendment was called to order in the Sultan Community Center by Mayor Tolson. Councilmembers present: Champeaux, Wiediger, Slawson, Seehuus, Flower, Blair and Boyd.
Staff Reports:
Laura Koenig, Clerk/Treasurer, reviewed the current budget staffing for the Police Department.
Chief Walser presented a report on the current status of the staffing at the Police Department and the calls for service.
Councilmember Boyd asked if the requested amount would be enough to accommodate benefits.
Chief Walser advised that it had been addressed.
Public Input: none
On a motion by Councilmember Seehuus, seconded by Councilmember Flower, the public hearing was closed.
Benjamin Tolson, Mayor
Laura J. Koenig, Clerk/Treasurer
1720-06
CITY OF SULTAN COUNCIL MEETING – January 25, 2006
The regular meeting of the Sultan City Council was called to order in the Sultan Community Center by Mayor Tolson. Councilmembers present: Wiediger, Slawson, Seehuus, Flower, Blair and Boyd.
Absent: Champeaux. Student Representative: Karstan Thot
ADDITIONS/CHANGES TO THE AGENDA:
Move presentation by Elaine Tolson to the February 8, 2006 meeting.
Action: Add Nextel contract and Surplus of equipment.
Presentations:
Critical Area and Best Available Science Presentation
Paul Inghram, Berryman & Henigar, provided a copy of the draft Shoreline Master Plan and reviewed the major revisions to Chapter 16 critical area regulations. Discussion was held on the recommended set backs for stream buffers, hillside development and options for reduction and enhancement of buffers.
A workshop will be set to review the plan in detail.
COMMENTS FROM THE PUBLIC
Carol Nichols, Friends of the Library: Noted that at the last council meeting it was announced that there would be a charge for renting the community room and when the Friends of Library went to reserve the room they were told the fee was $50 and a deposit $100. They were shocked about the fee and wanted to know why they are being charged. The Friends are a community service organization that provides items for the library and they are concerned about the fees.
Al Robinson: Advised the Levy Committee will be campaigning for the Sultan School District operation and maintenance levy. The levy amount will be $3.05 per thousand, however, as the city grows, the tax per thousand will go down. The levy funds basic education needs and is not used for extras or frills.
STAFF REPORTS:
Police Department: Chief Walser advised that they will have a staff shortage due to the scheduled surgery of one of the officers. The Skateboard park committee is working on having the park open before Shindig. Advised that the Safe Stop program is in need of volunteers for chaperones. Highway 2 Safety Coalition is working with representatives in Olympia to obtain additional funding for the corridor study.
Public Works: Connie Dunn, Public Works Director, advised that the department has been short staffed due to the L & I injury of one employee and would like to hire a temporary replacement. The Sultan Basin Road project is out to bid. A city wide curb side chipping day will be held on February 25, 2006. The city/school committee discussed the formation of a Sultan Basin Emergency Preparedness Alliance to work with the PUD on the re-license of the dam.
Grants: Donna Murphy advised that VIC and 5th Street light projects are near completion. The NRA grant funding was offered for medical equipment but not rifles. The records management grant and business license grant are moving forward. The Downtown Vision groups are meeting and she is working to help develop marketing tools and obtain demographic information.
Student Representative: Karstan Thot advised that the ASB is working on revising the current budget and creating a budget for future years. Advised that on January 21st the Senior parents held a ball to raise funds for Safe/Sober senior night.
1721-06
CITY OF SULTAN COUNCIL MEETING – January 25, 2006
CONSENT AGENDA:
The following items are incorporated into the consent and approved by a single motion of the Council. On a motion by Councilmember Seehuus, seconded by Councilmember Flower, the consent agenda was approved as presented. Wiediger – aye; Slawson – aye; Seehuus - aye; Flower – aye; Blair – aye, Boyd – aye.
ACTION ITEMS:
Ordinance 900-06 Establish Position of Finance Director: On a motion by Councilmember Flower, seconded by Councilmember Seehuus, Ordinance 900-06 was introduced and passed on to a second reading. All ayes.
Ordinance 901-06 Establish the Office of the City Clerk: On a motion by Councilmember Flower, seconded by Councilmember Boyd, Ordinance 901-06 was introduced and passed on to a second reading. All ayes. Councilmember Blair noted that the ordinance should also appoint the clerk as the public records officer.
Ordinance 902-06 City Engineer: On a motion by Councilmember Seehuus, seconded by Councilmember Flower, Ordinance 902-06 was introduced and passed on to a second reading. All ayes.
Ordinance 903-06 Establish Position of City Administrator: On a motion by Councilmember Blair, seconded by Councilmember Seehuus, Ordinance 903-06 was introduced and passed on to a second reading. All ayes.
Ordinance 904-06 Abolishing the Planning Commission and Establishing a Department of Community Development: Rick Cisar briefly discussed the ordinance and membership on the Citizens Growth Management Advisory Board. Councilmember Flower moved to introduce Ordinance 904-06 and
pass it on to second reading. Seconded by Councilmember Boyd.
Councilmember Blair advised that she has no problem with the Department of Community Development, however, she does have problem with abolishing the Planning Commission. Several citizens have voiced objections to the proposal. MRSC suggested that Councilmembers be appointed to the planning committee to ease the burden on staff. Does not feel that the city has advertised enough to encourage applications to the planning commission.
Discussion was held regarding public input on the continuation of the planning commission, using the council as the planning agency, extra work for staff, the challenges made by current members of the planning commission.
Councilmember Flower moved to amend the motion to name the council as the planning agency for a period of three months, abolish the current planning commission and not incorporate the citizen advisory board into the ordinance, seconded by Councilmember Boyd. All ayes except Councilmember Slawson who voted nay.
Ordinance 906-06 Council Meeting: On a motion by Councilmember Seehuus, seconded by Councilmember Flower, Ordinance 906-06 changing the Council meeting day was introduced and passed on to a second reading. All ayes.
1722-06
CITY OF SULTAN COUNCIL MEETING – January 25, 2006
Ordinance 907-06 Repeal of Sales Tax and Increase REET: Mayor Tolson advised that a meeting has been scheduled with the County Executive to discuss the REET exchange and negotiate a return of sales tax dollars. On a motion by Councilmember Blair, seconded by Councilmember Flower, a public hearing on Ordinance 907-06 was set for February 8, 2006 at 6:00 PM. All ayes.
Ordinance 908-06 Utility Tax on Water, Sewer and Garbage Services: On a motion by Councilmember Flower, seconded by Councilmember Seehuus, a public hearing on Ordinance 908-06 was set for February 8, 2006 at 6:15 PM. All ayes.
Ordinance 909-06 Salary Schedule: Brief discussion was held on the need to prepare a budget amendment to fund the positions. On a motion by Councilmember Blair, seconded by Councilmember Boyd, Ordinance 909-06 was introduced and passed on to a second reading. All ayes.
Ordinance 910-06 Sewer Service Rates: On a motion by Councilmember Wiediger, seconded by Councilmember Boyd, a public hearing on Ordinance 910-06 was set for February 8, 2006 at 6:30 PM.
All ayes.
Ordinance 911-06 Water Service Rates: On a motion by Councilmember Seehuus, seconded by Councilmember Flower, a public hearing on Ordinance 911-06 was set for February 8, 2006 at 6:30 PM.
All ayes.
Ordinance 912-06 Garbage Services Rates: On a motion by Councilmember Flower, seconded by Councilmember Seehuus, a public hearing on Ordinance 912-06 was set for February 8, 2006 at 6:30 PM. All ayes.
Nextel Cellular Service – Police: On a motion by Councilmember Seehuus, seconded by Councilmember Flower, the Mayor was authorized to the sign the Nextel equipment and service agreement for the Police Department phones. All ayes.
Surplus Equipment – Canine Unit and Equipment: On a motion by Councilmember Flower, seconded by Councilmember Blair, the bid from the City of Snohomish for the canine unit and cage was accepted. All ayes.
DISCUSSION ITEMS:
Police Levy: Chief Walser discussed the possibility of a police levy in September 2006. The city will need to draft a ballot title and present it to the county forty five days prior to the election. This would be a one year levy and would have to be run annually to continue. Brief discussion was held regarding the election costs, cost per thousand for the levy and the need to run the levy for several years.
PUBLIC COMMENTS
Josie Fallgatter: The Council feels that members of the Planning Commission are making a hobby of filing appeals but the city has made it a hobby to break state law. When the City stops breaking the law, there will be nothing to appeal.
Executive Session: On a motion by Councilmember Seehuus, seconded by Councilmember Slawson, the Council adjourned to executive session for fifteen minutes to discuss Union Negotiations and Potential Litigation. All ayes.
1723-06
CITY OF SULTAN COUNCIL MEETING – January 25, 2006
Adjournment: On a motion by Councilmember Blair, seconded by Councilmember Flower, the meeting adjourned at 9:15 PM.
Benjamin Tolson, Mayor
Laura J. Koenig, Clerk/Treasurer
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
Date: February 8, 2006
Agenda Item #: Consent C 2
SUBJECT: Voucher Approval
CONTACT PERSON: Laura Koenig, Clerk/Treasurer
SUMMARY STATEMENT:
Approval of Vouchers # 06-66 through #06-119 in the amounts of $107,834.30 and payrolls through January 27, 2006 in the amount of $134,512.99 to be drawn and paid on the proper accounts.
FISCAL IMPACTS:
Expenditure Required: $317,831.27
RECOMMENDATION: Recommend approval as submitted.
COUNCIL ACTION:
Action Date:
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
ITEM NO: Action A-1
DATE: February 8, 2006
SUBJECT: Adoption of Ordinance Number 900-06 establishing a Finance Director Position and repealing Chapter 2.08 providing for the Position of Clerk /Treasurer.
CONTACT PERSON: City Attorney,Thom Graafstra and Rick Cisar, City Administrator
SUMMARY: City Council on January 25, 2006 introduced Ordinance Number 900-06 for First Reading and passed it on to Second Reading.
PREVIOUS SUMMARY Staff has prepared Ordinance 900-06 to implement the recommendations of the Prothman Organizational Assessment Report. The Ordinance establishes the postion of Finance Director and repeals Chapter 2.08 which established the position of Clerk/ Treasurer.
FISCAL IMPACT: Staff time in preparing and processing the Ordinance.
RECOMMENDED Adoption of Ordinance Number 900-06 on Second
ACTION: Reading.
_________________________________________________________________
COUNCIL ACTION:
DATE:
ORDINANCE NO. 900-06
AN ORDINANCE OF THE CITY OF SULTAN, WASHINGTON REPEALING CHAPTER 2.08 SULTAN MUNICIPAL CODE, CLERK/TREASURER AND ENACTING A NEW CHAPTER 2.08 FINANCE DIRECTOR.
It is hereby ordained by the City Council of the City of Sultan, Washington as follows:
Section 1. Repeal of Current Chapter. Chapter 2.08 Sultan Municipal Code Clerk/Treasurer is hereby repealed.
Section 2. Finance Director. A new Chapter 2.08 Sultan Municipal Code, entitled Finance Director, is hereby enacted, reading as follows:
Chapter 2.08
FINANCE DIRECTOR
Sections:
2.08.010 Position established
2.08.020 Appointment
2.08.030 Powers and Duties
2.08.040 Deputy finance director and clerks
2.08.050 Oath of Office
2.08.055 Blanket Bond Coverage
2.08.060 Salary
2.08.010 Position established
There is established the position of Finance Director in and for the City of Sultan. The position is established in lieu of, but with the same powers and responsi-bilities as the position of city treasurer as defined by law.
2.08.020 Appointment
The Mayor shall have the power of appointment and removal of the Finance Director. Such appointment and removal shall be subject to confirmation by a majority vote of the City Council.
2.08.030 Powers and duties
The powers, duties and responsibilities of the Finance Director shall be subject to the direction, authority and supervision of the City Administrator, and shall include, without limitation, the following:
(1) Receive and safely keep all monies which come into the city treasury, and follow all laws of the State of Washington regarding the accountability therefor;
(2) Keep such books, accounts and make such reports as required by the Office of the State Auditor;
(3) Exercise the duties and authority of the City Treasurer as provided by Chapter 35A.42 RCW;
(4) Exercise the duties and authority of auditing officer as provided by RCW 42.24.080 as applicable to the City;
(5) In the absence of the City Clerk to perform all the duties of the City Clerk as provided by law.
2.08.040 Deputy Finance Director and Clerks
A Deputy Finance Director or Clerk, and a Utility Clerk may be appointed by the City Administrator. In the absence of the Finance Director, the Deputy Finance Director, or the Deputy Clerk shall have all of the powers and duties of the Finance Director.
2.08.050 Oath of Office
The Finance Director, before entering upon the discharge of her/his duties shall take and subscribe to an oath of office.
2.08.055 Blanket bond coverage
If available, the city shall subscribe to and maintain blanket bond coverage by and through its insurance authority. Such coverage shall be bound for the Finance Director before she/he enters upon the discharge of her/his official duties and shall be in an amount of not less than $10,000.
Should blanket bond coverage not be available, the Finance Director, before entering upon the discharge of her/his duties, shall enter into an individual faithful performance bond in the amount of not less than $10,000 with a surety approved by the Mayor. The premium on such individual faithful performance bond shall be paid by the city.
2.08.060 Salary
The Finance Director shall receive a salary in such amount as the City Council may from time to time establish by ordinance for a permanent hire, and such amount as the Mayor may negotiate and the City Council approve by resolution for an interim appointment.
Section 3. If any section of this ordinance, or if any subsection or part shall be declared unlawful, the balance of this ordinance and of each section shall remain in full force and effect.
Section 4. This Ordinance shall become effective on: ______________, 2006.
PASSED by the City Council and APPROVED by the Mayor this _____ day of ______________, 2006.
CITY OF SULTAN
By____________________________
BEN TOLSON, Mayor
ATTEST:
By__________________________________
LAURA KOENIG, City Clerk
Approved as to form:
By___________________________________
THOM H. GRAAFSTRA, City Attorney
Date of Publication:
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
ITEM NO: Action A-2
DATE: February 8, 2006
SUBJECT: Adoption of Ordinance Number 901-06 establishing the Office of City Clerk.
CONTACT PERSON: City Attorney,Thom Graafstra and Rick Cisar, City Administrator
SUMMARY: City Council on January 25, 2006 introduced Ordinance 901-06 for First Reading and passed it on to Second Reading with an Amendment to include language providing for the City Clerk to serve as Public Record Officer. This addition has been included in a new subsection (6) under Section 2.11.030 Powers and Duties.
PREVIOUS SUMMARY: Staff has prepared Ordinance 901-06 to implement the Recommendations of the Prothman Organizational Assessment Report. The Ordinance establishes a new Chapter 2.11 providing for the postion of City Clerk.
FISCAL IMPACT: Staff time in preparing and processing the Ordinance.
RECOMMENDED
ACTION: Adopt Ordinance Number 901-06 on Second Reading
_____________________________________________________________________
COUNCIL ACTION:
DATE:
ORDINANCE NO. 901-06
AN ORDINANCE OF THE CITY OF SULTAN, WASHINGTON ENACTING A NEW CHAPTER 2.11 CITY CLERK.
It is hereby ordained by the City Council of the City of Sultan, Washington as follows:
Section 1. City Clerk. A new Chapter 2.11 Sultan Municipal Code, entitled City Clerk, is hereby enacted, reading as follows:
Chapter 2.11
City Clerk
Sections:
2.11.010 Position established
2.11.020 Appointment
2.11.030 Powers and duties
2.11.040 Oath of office
2.11.050 Blanket bond coverage
2.11.060 Salary
Section 2.11.010 Position established
There is established the office of City Clerk in and for the City of Sultan.
Section 2.11.020 Appointment
The Mayor shall have the power of appointment and removal of the City Clerk. Such appointment and removal shall be subject to confirmation by a majority vote of the City Council.
Section 2.11.030 Powers and duties
The powers, duties and responsibilities of the City Clerk shall be subject to the direction, authority and supervision of the City Administrator, and shall include, without limitation, the following:
(1) Keep a full and true record of every act and proceeding of the City Council and keep such books, accounts and make such reports as may be required by the Office of the State Auditor;
(2) Record all ordinances passed by the City Council, annexing thereto her/his certificate giving the number and title of the ordinance, stating the ordinance was published and posted according to law and that the record is a true and correct copy thereof;
(3) Act as custodian of the seal of the City of Sultan, and exercise the authority to acknowledge the execution of all instruments by the city requiring such acknowledgement;
(4) Perform all duties as specified in Chapter 35A.42 RCW for a City Clerk, and all duties as imposed by law as an election officer for the city;
(5) Assist the City Administrator in such other and further duties as may be assigned from time to time.
(6) Serve as the Public Records Officer of the City of Sultan and perform all such duties as imposed by law on the Public Records Officer
.
2.11.040 Oath of Office
The City Clerk, before entering upon the discharge of her/his duties, shall take and subscribe an oath of office.
2.11.050 Blanket Bond Coverage
If available, the city shall subscribe to and maintain blanket bond coverage by and through its insurance authority. Such coverage shall be bound for the City Clerk before she/he enters upon the discharge of her/his duties and shall be in the amount of not less than $10,000.
Should blanket bond coverage not be available, the City Clerk, before entering upon the discharge of her/his duties, shall enter into an individual faithful performance bond in the amount of not less than $10,000 with a surety approved by the Mayor. The premium on such individual performance bond shall be paid by the city.
2.11.060 Salary
The City Clerk shall receive a salary in such amount as the City Council may from time to time establish by ordinance for a permanent hire, and such amount as the Mayor may negotiate and the Council approve by resolution for an interim appointment.
Section 2. If any section of this ordinance, or if any subsection of part shall be declared unlawful, the balance of this ordinance, and of each section shall remain in full force and effect.
Section 3. This Ordinance shall become effective on: ______________, 2006.
PASSED by the City Council and APPROVED by the Mayor this _____ day of ______________, 2006.
CITY OF SULTAN
By____________________________
BEN TOLSON, Mayor
ATTEST:
By__________________________________
LAURA KOENIG, City Clerk
Approved as to form:
By___________________________________
THOM H. GRAAFSTRA, City Attorney
Date of Publication:
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
ITEM NO: Action A-3
DATE: February 8, 2006
SUBJECT: Approval of Ordinance Number 902-06 providing for the City Engineer to act under the direction of the Director of Community Development
CONTACT PERSON: City Attorney,Thom Graafstra and Rick Cisar, City Admistrator
SUMMARY: City Council on January 25,2006 introduced Ordinance 902-06 for First Reading and passed it on to Second Reading. However, since the City Engineer will spend approximately 80% of his time reviewing new developments, the Ordinance has been changed to place the City Engineer under the direction of the Director of Community Development.
PREVIOUS SUMMARY Staff has prepared Ordinance 902-06 to implement the recommendations of the Prothman Organizational Assessment Report. The Ordinance provides for the City Engineer to act under the direction and authority of the Public Works Director.
FISCAL IMPACT: Staff time in preparing and processing the Ordinance.
RECOMMENDED Adoption of Ordinance Number 902-06 on Second Reading.
ACTION:
_____________________________________________________________________
COUNCIL ACTION:
DATE:
ORDINANCE NO. 902-06
AN ORDINANCE OF THE CITY OF SULTAN, WASHINGTON AMENDING SECTIONS 2.09.020 SCOPE OF AUTHORITY AND SECTION 2.09.030 E DUTIES SO THAT THE ENGINEER REPORTS TO THE DIRECTOR OF COMMUNITY DEVELOPMENT.
It is hereby ordained by the City Council of the City of Sultan, Washington as follows:
Section. 1. Section 2.09.020 Sultan Municipal Code is amended to read as follows:
2.09.020 Scope of Authority
The City Engineer shall perform or supervise the performance of the City Engineer’s duties as designated by this code and as assigned by contract. The City Engineer shall act under the direction and authority of the Director of Community Development who shall in turn report to and act under the authority of the City Administrator.
Section 2. Section 2.09.030 E Sultan Municipal Code is amended to read as follows:
E. Assist the Director of Community Development with technical issues related to development, planning, transportation and general city engineering topics;
Section 3. If any section of this Ordinance, or if any subsection or part shall be declared unlawful, the balance of this Ordinance, and of each section shall remain in full force and effect.
Section 4. This Ordinance shall become effective on :___________.
Dated this ______day of February, 2006
PASSED by the City Council and Approved by the Mayor this ______ day of _____________ 2005.
CITY OF SULTAN
By ____
Ben Tolson, Mayor
Attest:
By
Laura J. Koenig, Clerk/Treasurer
Approved as to form:
By
Thom H. Graafstra, City Attorney
1. A detailed statement of what is proposed to be
changed and why. ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
ITEM NO: Action A-4
DATE: February 8, 2006
SUBJECT: Adoption of Ordinance Number 903-06 providing for the Postion of City Adminstrator and eliminating the dual Position of City Administrator/City Planner Positon.
CONTACT PERSON: City Attorney,Thom Graafstra and Rick Cisar, City Administrator
SUMMARY: City Council on January 25, 2006 intoduced Ordinance Number 903-06 for First Reading and passed it on to Second Reading.
PREVIOUS SUMMARY: Staff has prepared Ordinance 903-06 to implement the recommendations of the Prothman Organizational Assessment Report. The Ordinance provides for the elimination of the joint position of City Administrator/City Planner and establish a single positon of City Administrator with duties as defined in Section 2.10.030.
FISCAL IMPACT: Staff time in preparing and processing the Ordinance.
RECOMMENDED Adoption of Ordinance Number 903-06 on Second Reading.
ACTION:
_____________________________________________________________________
COUNCIL ACTION:
DATE:
ORDINANCE 903-06
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SULTAN WASHINGTON AMENDING SECTIONS 2.10.020 AND 2.10.020 SO THAT THE CITY ADMINISTRATOR SHALL NOT SERVE AS THE CITY PLANNER AND ALL CITY OFFICERS SHALL REPORT TO THE CITY ADMINISTRATOR.
It is hereby ordained by the City Council of the City of Sultan, Washington as follows:
Section 1. Section 2.10.020 Sultan Municipal Code is hereby amended to read as follows:
2.10.020 Scope of Authority
The City Administrator shall be administrator, executive, and liaison officer for the city, under the direction and authority of the Mayor.
Section 2. Section 2.10.030 Sultan Municipal Code is hereby amended to read as follows:
2.10.030 Duties
The City Administrator, under the direction and authority of the Mayor, shall have the following specific duties, powers and responsibilities:
1. Supervise, administer, and coordinate the activities and functions of the various city officers, departments, commissions, and boards in carrying out the requirements of the city ordinances and the policies of the City Council and to administer and supervise the carrying out of the decisions and policies of the various city departments, commissions and boards; provided however, that with respect to the Police Department, the City Administrator shall oversee the department budget and act as liaison between the Chief of Police and the Mayor;
2. Regularly report to the Mayor concerning the status of all assignments, duties, projects, and functions of the various city officers, departments, commissions, and boards;
3. Assist in the preparation and subsequent submission to the City Council of the annual budget and be responsible for its administration in accordance with law after its adoption;
4. Serve as personnel officer for the city under the supervision of the Mayor;
5. Supervise all purchasing by the various city offices, departments, commissions and boards;
6. Supervise all expenditures by the various city officers, departments, commissions, and boards for the purpose of keeping the same within the limitations of the annual budget of the city so much as possible, and attending to the amendment of the budget as necessary;
7. Attend all meetings of the City Council and such other meeting as may be requested by the Mayor;
8. Recommend for adoption by the City Council and approval by the Mayor such measures as deemed necessary or expedient in the running of the business of the city;
9. In conjunction with the Finance Director, Auditor and the City Attorney to keep the Mayor and City Council fully advised of the financial condition of the city and its future needs, and to assist in the preparation and submission to the Mayor and City Council of any reports necessary for the expedient running of the business of the city;
10. Investigate all complaints in relation to matters concerning the administration of the government of the city and in regard to the service maintained by public utilities in the city, and to see that all franchises, permits and privileges granted by the city are faithfully observed;
11. Assist the Police Chief, Building Official, Director of Community Development and all departments of the city in administering all ordinances subject to licensing, taxing, and inspections of buildings and developments within the city;
12. Make, compile and file with the City Clerk a complete inventory of the property, real and personal, owned or leased by the city and file amended inventories thereof at least semi-annually as to stock supplied and equipment, and annually as to all other properties.
Section 2. If any section of this ordinance, or if any subsection or part shall be declared unlawful, the balance of this ordinance, and of each section shall remain in full force and effect.
Section 3. This Ordinance shall become effective on: ______________, 2006.
PASSED by the City Council and APPROVED by the Mayor this _____ day of ______________, 2006.
CITY OF SULTAN
By____________________________
BEN TOLSON, Mayor
ATTEST:
By__________________________________
LAURA KOENIG, City Clerk
Approved as to form:
By___________________________________
THOM H. GRAAFSTRA, City Attorney
PASSED by the City Council and APPROVED by the Mayor this _____ day of ______________, 2006.
CITY OF SULTAN
By____________________________
BEN TOLSON, Mayor
ATTEST:
By__________________________________
LAURA KOENIG, City Clerk
Approved as to form:
By___________________________________
THOM H. GRAAFSTRA, City Attorney
Date of Publication:
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
ITEM NO: Action A-5
DATE: February 8, 2006
SUBJECT: Adoption of Ordinance Number 904-06 abolishing the Planning Commission and establishing a Department of Community Development and designating the City Council to serve in an interim basis as the City’s Planning Commission and Planning Agency.
CONTACT PERSON: City Attorney,Thom Graafstra and Rick Cisar, City Administrator
SUMMARY: City Council on January 25, 2006 introduced Ordinance Number 904-06 on First Reading and passed it on to Second Reading with an Amendment to designate the City Council on an interim basis as the City’s Planning Commission and Planning Agency. This change has been made under Section 2.17.020.
PREVIOUS SUMMARY: Staff has prepared Ordinance 904-06 to implement the recommendations of the Prothman Organizational Assessment Report and recommendations of the City Council regarding the Planning Commission. This change has been made under Section 2.17.020.
FISCAL IMPACT: Staff time in preparing and processing the Ordinance.
RECOMMENDED Adoption of Ordinance Number 904-06 on Second
ACTION: Reading.
_____________________________________________________________________
COUNCIL ACTION:
DATE:
ORDINANCE NO. 904-06
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SULTAN, WASHINGTON ABOLISHING ITS PLANNING COMMISSION AND ESTABLISHING A DEPARTMENT OF COMMUNITY DEVELOPMENT AS ITS PLANNING AGENCY WITH A CITIZENS ADVISORY GROWTH MANAGEMENT BOARD BY REPEALING CHAPTER 2.17 SULTAN MUNICIPAL CODE AND ENACTING A NEW CHAPTER 2.17 SULTAN MUNICIPAL CODE ENTITLED “DEPARTMENT OF COMMUNITY DEVELOPMENT” AND REPEALING SECTIONS 16.120.010 AND 16.120.020 SULTAN MUNICIPAL CODE.
It is hereby ordained by the City Council of the City of Sultan, Washington as follows:
Section 1. Chapter 2.17 Sultan Municipal Code, entitled “Planning Commission” is hereby repealed and a new Chapter 2.17 Sultan Municipal Code, entitled “Department of Community Development” is hereby enacted, reading as follows:
CHAPTER 2.17
DEPARTMENT OF COMMUNITY DEVELOPMENT
Sections:
2.17.010 Department created
2.17.020 Designation as planning agency, planning commission
2.17.030 Position established
2.17.040 Appointment
2.17.050 Powers and duties of director
2.17.060 Salary of director
2.17.070 Senior planner and staff
2.17.080 Citizens Advisory Growth Management Board
2.17.010 Department created
There is created a separate administrative department in and for the City of Sultan entitled the Department of Community Development, to consolidate all planning, environmental and permitting functions into a single department under the supervision of a Director of Community Development.
2.17.020 Interim designation of City Council as planning agency, planning commission
The City Council hereby designates itself on a interim basis as the planning agency for the City of Sultan to perform all duties, directly or indirectly, by contract or agreement, required of a planning agency as imposed by law. Where provisions in the city’s Municipal Code reference a “planning agency” or a
“planning commission”, from and after the effective date of this section such references shall refer to the City Council.
2.17.030 Position established
There is established the position of Director of the Department of Community Development in and for the City of Sultan.
2.17.040 Appointment
The Mayor shall have the power of appointment and removal of the Director of the Department of Community Development. Such appointment and removal shall be subject to confirmation by a majority vote of the City Council.
2.17.050 Powers and duties of director
The powers, duties and responsibilities of the Director of the Department of Community Development, except where the Director may act in a quasi-judicial manner, shall be subject to the direction, authority and supervision of the City Administrator, and shall include, without limitation, the following:
1. Perform, or cause to be performed for the City all duties imposed on a planning agency under law;
2. Issue administrative determinations under the city’s Unified Development Code;
3. Serve as the city’s designated official under the State Environmental Policy Act (“SEPA”);
4. Perform directly, or by designee all duties imposed on officials of the City of Sultan under Titles 15, 16, 17, 21 and 22 of the Sultan Municipal Code;
5. Appoint and supervise the performance of a senior planner, and such permit technicians as authorized by the city’ annual budget;
6. Except where he/she acts in a quasi-judicial capacity, supervise the performance of the city’s building official and the city’s code enforcement officer;
7. Participate in and prepare an annual budget for the Department of Community Development; and
8. Cause to be performed the duties of the Department of Community Development as established by this chapter.
2.17.060 Salary
The Director of the Department of Community Development shall receive a salary in such amount as the City Council may from time to time establish by ordinance for a permanent hire, and such amount as the Mayor may negotiate and the Council approve by resolution for an interim appointment.
2.17.070 Senior planner and staff
A senior planner and staff as authorized by the city’s budget may be appointed by the Director of the Department of Community Development.
Section 2. Sultan Municipal Code section 16.120.010 is hereby repealed.
Section 3. Sultan Municipal Code section 16.120.020 is hereby repealed.
Section 4. If any section of this ordinance, of if any subsection or part shall be declared unlawful, the balance of this ordinance and of each section shall remain in full force and effect.
Section 5. This Ordinance shall become effective on: ______________, 2006.
PASSED by the City Council and APPROVED by the Mayor this _____ day of ______________, 2006.
CITY OF SULTAN
By____________________________
BEN TOLSON, Mayor
ATTEST:
By__________________________________
LAURA KOENIG, City Clerk
Approved as to form:
By___________________________________
THOM H. GRAAFSTRA, City Attorney
Date of Publication:
SULTAN CITY COUNCIL
AGENDA ITEM COVER SHEET
ITEM NO: Action A 6
DATE: February 8, 2006
SUBJECT: Ordinance 906-06 Council Meetings
CONTACT PERSON: Laura Koenig, Clerk/Treasurer