CALL TO ORDER - Pledge of Allegiance and Roll Call

COMMENTS FROM THE PUBLIC: Citizens are requested to keep comments to a 3 minute maximum to allow time for everyone to speak.

1) Economic Development

2) Public Works

CONSENT AGENDA: The following items are incorporated into the consent agenda and approved by a single motion of the Council.

1) Minutes of the January 12, 2005 regular Council meeting.

2) Approval of Vouchers

3) Public Hearing on Annexation Policies - Set for February 23, 2005 at 6:30 PM

1) Nomination and Appointment to Council Position 6

2) Replacement Banners for Main Street

DISCUSSION: Time Permitting

1) Legislative Pay

2) Ryan Spott - Request for use of City Hall for wireless access point

3) Update on RFP’s for Financial Software

4) Turk’s Trail

Executive Session:

Adjournment - 10:00 PM or at the conclusion of Council business.

Date: January 26, 2005

Agenda Item #: Consent C 1

SUBJECT: Council minutes

CONTACT PERSON: Laura Koenig, City Clerk/Treasurer

Attached are the minutes of the January 12, 2005 regular Council meeting as on file in the Office of the City Clerk.

RECOMMENDATION: Approval as submitted.

Executive Session: On a motion by Councilmember Criswell, seconded by Councilmember Flower, the Council adjourned to executive session for one hour to discuss qualifications for the candidates for Council Position 6. All ayes.

Consent: Excused absence of Councilmember Boucher and Seehuus.

Action: Table Council appointment to the next meeting.

Mayor Tolson offered the applicants for the Council position and opportunity to make a statement. and introduced Benjamin D. Everett, the Student Representative for the meeting.

Sandy Delvecchio: Chair of Centennial Committee, thanked the City for allowing the Vanishing Logger exhibit and to Bruce Champeaux for his speech at the opening ceremonies. Advised that the Sky Valley Chamber and Centennial Committee will be replacing the banners and requested the City participate in the project in the amount of $800.

Wayne Steele: Council candidate. Advised that he has lived here for 11 years, has 2 children and his wife was raised in town. Attended the meeting regarding the Turk’s Trail and feels the Council is doing a good job. He is member of the Eagles Club and works with community events.

George Schmidt: Council candidate: Works as the Stevens Pass finance director and business manger for their sewer district. Has a background in city government and finances and feels he could be help to the city. Would enjoy the opportunity to serve.

C.H. Rowe: Council candidate: Has no long term plans for a political career but does have experience in city government and it takes a few months to learn ropes. This is a short term appointment and the job takes a lot of time. Offering his experience and does not intend to run for the position later this year.

Margaret Skoglund: Council candidate: Has considered running for Council in the past. Has 30 years of background in business and a desire to see the city thrive and grow. Likes living here, the people and the good things going on in the city.

Boyd: It is a pleasure to have 6 applicants to consider for the council and would like the whole council present for the decision.

Flower: Thanked everyone for coming to the meeting. Encourage by the number of applicants for the council position and wants the decision to be a careful one. There will be four positions open this year and the applicants should look at the long term also.

Criswell: Thanked the applicants and feels the whole council should be present for the action.

1601-05

CITY OF SULTAN COUNCIL MEETING - January 12, 2005

Champeaux: Thanked the applicants for their interest in the Council. Thanked Sandy Delvecchio for the great job done on the opening ceremony for the Centennial. Requested that the Council members contribute to the flower fund for special events and occasions.

Mayor Tolson: Thanked Councilmember Champeaux for standing in for him at the opening ceremonies. Has heard good comments about the "Scrapebook" that was sent out to the community.

CONSENT AGENDA:

The following items are incorporated into the consent agenda and approved by a single motion of the Council. On a motion by Councilmember Champeaux, seconded by Councilmember Criswell, the consent agenda was approved as amended. Champeaux - aye: Criswell - aye; Flower- aye; Boyd - aye.

1. Minutes of the December 15, 2004 regular Council meeting and Public Hearing the Water/Sewer Standards as on file in the Office of the City Clerk.

2. Vouchers #04-1256 through #04-1297 in the amounts of $595,101.43 and payroll through December 31, 2004, in the amounts of $75,039.93, to be drawn and paid on the proper accounts.

3. Utility Committee report granting relief from excess charges as on file in the Office of the City Clerk.

4. Approval of the contract with Aramark to provide uniforms for the Public Works Department.

5. Approval of the contract with Dowl Engineering to prepare construction drawings for the sidewalk and curb installation on First Street.

6. Excused absence of Councilmembers Boucher and Seehuus.

Resolution 04-16, 2005 Fee Schedule: On a motion by Councilmember Flower, seconded by Councilmember Criswell, the matter was brought back to the table. All ayes. On a motion by Councilmember Boyd, seconded by Councilmember Flower, Resolution 04-16, 2005 Fee Schedule, was adopted. All ayes.

Ordinance 874-04, Water/Sewer Engineering Standards: Connie reviewed the answers to the questions asked at the prior council meeting regarding vacuum testing and wrapping manholes. Suggested making the requirement for vacuum testing and wrapping of manholes be left to the discretion of the City Engineer. The goal is to make the system as water tight as possible to reduce treatment of storm and flood water. On a motion by Councilmember Flower, seconded by Councilmember Boyd, Ordinance 874-04, Water/Sewer Engineering Standards, was adopted. All ayes.

Grant Applications: Donna Murphy, Grant Coordinator, advised that the Public Works Committee had recommended submitting an application for a Stormwater Water Comprehensive plan however the granting agency advised that a study would probably not be funded. The second recommendation was to pursue funding for culvert replacement beginning with the one on East Main Street.

FCAAP Grant: The Public Works Committee recommendation that an application for the East Main Culvert be submitted. On a motion by Councilmember Flower, seconded by Councilmember Criswell, staff was authorized to prepare and submit the application. All ayes.

CDBG Grant: On a motion by Councilmember Boyd, seconded by Councilmember Flower, staff was authorized to prepare and submit the application for the culvert on East Main Street. All ayes.

1602-05

CITY OF SULTAN COUNCIL MEETING - January 12, 2005

Mayor Pro-tem for 2005: Councilmember Criswell, nominated Councilmember Flower, seconded by Councilmember Boyd. All ayes.

Interlocal Agreement for Jail Services: Mayor Tolson and Laura Koenig, Clerk/Treasurer, advised that Snohomish County has terminated the Interlocal Agreement for jail services effective in March. Prior meetings regarding the outstanding jail bill were held with County representatives and the State Auditor and there has been no response to the information provided to the County. The County has presented jail bills that date back to 1987 and have demanded payment in full. The City does not dispute the outstanding bills for 2002 to 2004. Thom Graafstra, City Attorney, advised that the County has prepared a new interlocal agreement to the cities for jail services that offers three option. The County has been inflexible in negotiations and the other cities are not happy with the contract presented. The City of Sultan has not received a copy of the proposed interlocal. Brief discussions was held regarding options available to the city. Chief Walser advised that he has been meeting with the chiefs in Monroe and Snohomish regarding a regional justice facility and using Marysville’s and Lynnwood’s jail facility for short term prisoners. Long term prisoners are currently be housed in either Ferry or Okanagon County.

Councilmember Seehuus arrived at 8:00 PM.

Legislative Pay: Councilmember Flower discussed the article regarding the amount paid to the Mayor of Monroe and the need to look at the pay structure for the Mayor and Council in Sultan. There are four Council positions open this year and the city needs to encourage qualified people to apply. Brief discussion was held regarding the history of pay to council members, impact to the budget, effective date of pay increases for Mayor and council and amounts paid in other cities. Staff will bring back additional information for the Council to review.

Bart Dalmasso: Advised that the former Mayor of Goldbar Don Croshaw had past away and the Bonehams of DND Glass had lost their home to a fire. Chief Walser advised that a fund has been set up at Coastal Community Bank as the Boneham’s had no insurance to cover the loss.

Adjournment: On a motion by Councilmember Criswell, seconded by Councilmember Flower, the meeting adjourned at 8:30 PM.

Ben Tolson, Mayor

Laura J. Koenig, Clerk/Treasurer

Date: January 26, 2005

Agenda Item #: Consent C 2

SUBJECT: Voucher Approval

CONTACT PERSON: Laura Koenig, Clerk/Treasurer

SUMMARY STATEMENT:

Approval of Vouchers # 05-01 through #05-79 in the amounts of $124,700.83 and payrolls through January 14, 2005 in the amount of $143,928.07 to be drawn and paid on the proper accounts.

FISCAL IMPACTS:

Expenditure Required: $268,628.90

RECOMMENDATION: Recommend approval as submitted.

COUNCIL ACTION:

Action Date:

ITEM NUMBER: Consent C 3

DATE: January 26, 2005