SULTAN CITY COUNCIL MEETING

319 MAIN STREET

May 25, 2005

6:30 PM

 

6:30 PM Workshop with Cities Insurance Association

CALL TO ORDER -  Pledge of Allegiance and Roll Call

 

CHANGES/ADDITIONS TO THE AGENDA

 

COMMENTS FROM THE PUBLIC:  Citizens are requested to keep comments to a 3 minute maximum to allow time for everyone to speak.

 

COUNCILMEMBER COMMENTS

 

STAFF REPORTS/PRESENTATIONS

1)  Grants 

2)  Police Department

3)  Public Works 

4)  Student Representative

 

CONSENT AGENDA:    The following items are incorporated into the consent agenda and approved by a single motion of the Council.

1)  Minutes of the May 11, 2005 regular Council meeting.

2)  Approval of Vouchers

3)  Surplus Computer Equipment

4)  Interlocal Agreement with City of Edmonds for  Motorcycles

5)  Contract for Broker Services

 

ACTION ITEMS:

1)  Ordinance 878-05 - Cable Extension

2)  Ordinance  879-05   Budget Amendment

3)  Notice of Intent to Annex

4)  5th Street Light Project Bid Award

5)  Ordinance 880-05 Minor in Possession of Tobacco

6)  Resolution 05-12 Street Vacation

 

DISCUSSION:  Time Permitting

 

PUBLIC COMMENT

 

COUNCILMEMBER RESPONSE TO PUBLIC COMMENTS

 

Executive Session:   Potential Litigation

 

Adjournment - 10:00 PM or at the conclusion of Council business.

 

ADA NOTICE:  City of Sultan Community Center is accessible.  Accommodations for persons with disabilities will be provided upon request.  Please make arrangements prior to the meeting by calling City Hall at 360-793-2231.    


 

SULTAN CITY COUNCIL

 

AGENDA ITEM COVER SHEET

 

Date:                                      May 25, 2005

 

Agenda Item #:                    Consent C 1

 

SUBJECT:                           Council minutes

 

CONTACT PERSON:      Laura Koenig, City Clerk/Treasurer

 

SUMMARY STATEMENT:

Attached are the minutes of the May 11, 2005 public hearing on the 2005 Budget Amendment and the regular Council meeting as on file in the Office of the City Clerk.

 

 

RECOMMENDATION:   Approval as submitted.

 

 

 

                                                                                                                                                                                                                                                                                                           

 

Action Date:           

 

COUNCIL ACTION:

 

 

1639-05

 

CITY OF SULTAN COUNCIL MEETING – May 11, 2005

 

The regular meeting of the Sultan City Council was called to order in the Sultan Community Center by Mayor Tolson.  Councilmembers present:  Champeaux, Criswell, Boucher, Seehuus, Flower, Blair and Boyd.

Student Representative:  Scott Kleinman

 

ADDITIONS TO THE AGENDA:

Discussion:  Add Permits and Binding Site Plans

COMMENTS FROM THE PUBLIC

Dan Barmon:  Thanked people from Grit for recording the meetings and making them available on the internet.  Advised that the city has made a mistake on his permit and they should be able to resolve his problem with going to the hearing examiner.  (Tom Grafstraa, City Attorney, cautioned that any comments made will not be part of the record at any quasi judicial hearings at a later date) Wants to pursue his project but it is not cost effective to get a permit.  The process needs to be changed to attract business.

John Baunsyard:   Advised that he needs donations of materials to proceed with his Eagle Scott project in Osprey Park.  Requested assistance from the Council.  Dan Barmon volunteered to donate building materials.

Vicki Perea-McIntyre:  Noted that a police officer is needed to control the speeding on 3rd Street near Middle School.   

COUNCILMEMBERS COMMENTS:

Champeaux:  Thanked Mr. Barmon for coming to meetings.  Agrees that speeding on 3rd Street needs to be controlled.  Asked about relocating the bus stop on Highway 2 across from the medical clinic area.  There is a safety issue with people having to cross the highway. 

Connie Dunn advised that the problem has been discussed with Community Transit and they are not interested in moving the location due to the shoulder width along the highway.

 

Criswell:  Police Department training – understood that the officers were not suppose to take any non-required training at the city’s expense and there is one officer that has completed the weights and measures school and three more plan to attend.  Was questioned by a private citizen as to why the council did not approve the training prior to attendance.

Chief Walser advised that the department does have one officer certified that went to school at no cost and there will be no fee for the additional officers to train.  The intent of the training was to help control truck traffic that will increase when Cadman opens the gravel pit east of Gold Bar.  The City will receive revenue from the fines and will also be able to perform and charge for safety inspections.

Mayor Tolson advised the Police Chief discussed the matter with him prior to the training.

 

STAFF REPORTS:

Grants:  Donna Murphy, Grants, advised that the Downtown Vision meeting will be held on May 21st.   The City/School committee discussed moving the emergency siren, evacuation trail signage and the Meth awareness class at middle school.

 

Public Works:   Connie Dunn, Public Works Director, advised that the 1st Street sidewalk bids were opened May 9th and the 5th Street bids will be opened on May 20th.  Staff is still working with WSDOT to get the permit for the gateway signs. 


1640-05

CITY OF SULTAN COUNCIL MEETING – May 11, 2005

 

Police Department: Chief Walser advised that Officer Holman is receiving a Community Service Award from Sno-Isle Region 109 for her work with the Care Program.   Sgt Shelton continues to work with Snohomish County to alleviate the problem with meth labs.  Advised that Officer Lim has received   certification as drug recognition officer

Building Permits:  Craig Bruner, Building Official, advised that 50 permits have been issued year to date. 

CONSENT AGENDA:

The following items are incorporated into the consent and approved by a single motion of the Council.   On a motion by Councilmember Champeaux, seconded by Councilmember Seehuus, the consent agenda was approved as presented.  Champeaux – aye; Criswell – aye; Boucher – aye; Seehuus - aye; Flower – aye; Blair – aye, Boyd – aye, abstained on the minutes.

  1. Minutes of the April 27, 2005 public hearing on the Street Vacation request and the regular Council meeting of April 17, 2005 Council meeting as on file in the Office of the City Clerk.
  2. Vouchers #05-447 through 05-511 in the amounts of $55,005.44 payroll through April 22, 2005 in the amount of $68,109.83 to be drawn and paid on the proper accounts.
  3. Authorization to proceed with the bid process for the purchase of a garbage truck.
  4. Authorization for the Mayor to sign a utility easement for property located at 307 Main Street.

 

 

Public Hearing on the 2005 Budget Amendments: The public hearing on the amendments to the 2005 Budget was opened by Mayor Tolson.

Staff Report:

Laura Koenig, Clerk/Treasurer, reviewed the proposed changes to the Park Improvement fund for the purpose of property acquisition and the CR Equipment Fund for the motorcycle lease and equipment costs. 

Council Comments;

Councilmembers expressed concern that the motorcycles were leased and the equipment was installed prior to the budget amendment.  Briefly discussed the proper process to amend the budget and approve expenditures. 

Public Comments:  No public comments were received.

 

On a motion by Councilmember Criswell, seconded by Councilmember Seehuus, the public hearing was closed.  All ayes

ACTION ITEMS:

Ordinance 877-05 Street Vacation:  On a motion by Councilmember Champeaux, seconded by Councilmember Seehuus, Ordinance 877-05 was adopted.  All ayes.

 

Interlocal Agreement for Jail Services:  Laura Koenig and Chief Walser reviewed the options for the jail service Interlocal.  Discussion was held on the number of bed days need, use of other facilities, and costs.  On a motion by Councilmember Blair, seconded by Councilmember Boyd, the Mayor was authorized to sign the Interlocal Agreement with Snohomish County for Jail Services using Option #2 with up to 800 bed days.  All ayes.

 

Ordinance 878-05 Cable Franchise Extension:  Rick Cisar advised that the cable franchise needs to be extended for an additional six months due to problems with the negotiations.

On a motion by Councilmember Boyd, seconded by Councilmember Seehuus, Ordinance 878-05, Cable Franchise Extension, was introduced and passed on to a second reading.  All ayes.

1641-05

CITY OF SULTAN COUNCIL MEETING – May 11, 2005

 

Lease Agreement – Wireless Access:  On a motion by Councilmember Boyd, seconded by Councilmember Criswell, the Mayor was authorized to sign the lease agreement Iron Goat Networks, LLC for Wireless Broadband Internet Access from the Community Center roof top and the rental funds were designated for maintenance of the web page and computer systems.  All ayes.

 

Ordinance 879-05 Budget Amendments:  On a motion by Councilmember Criswell, seconded by Councilmember Blair, Ordinance 879-05, Budget Amendment, was introduced and passed on to a second reading.  All ayes except Councilmember Criswell who voted nay.

 

Resolution 05-10 Shindig Event:  The resolution designates the Shindig as a community event for the purpose of restricting areas to animals, bikes, scooters and skateboards.  On a motion by Councilmember Criswell, seconded by Councilmember Flower, Resolution 05-10 was adopted.  All ayes.

 

Resolution 05-11 Centennial Picnic Event:  The resolution designates the Centennial Picnic as a community event for the purpose of restricting areas to animals, bikes, scooters and skateboards.  On a motion by Councilmember Blair, seconded by Councilmember Champeaux, Resolution 05-11 was adopted.  All ayes.

 

1st Street Sidewalk Project:   Staff has reviewed all the bids submitted and recommended that the contract be awarded to the apparent low bidder A 1 Landscaping.  On a motion by Councilmember Criswell, seconded by Councilmember Seehuus, the bid for the 1st Street Sidewalk project was awarded to A-1 Landscaping and Construction in the amount of $139,725 subject to approval of the Transportation Improvement Board.  All ayes.

 

DISCUSSION ITEMS:

Council Workshops:  A workshop was set for June 16, 2005 at 6:30 PM to discuss the permit process.

Citizen Workshops:  A workshop was set for June 29th at 6:30 PM

 

Binding Site Plans:   Brief discussion was held regarding the criteria for binding site plans and the need to make the process cost effective for business owners.  The process and time line for changing the codes was discussed.  Staff was directed to proceed with drafting an ordinance to revise the binding site plan requirements.

 

PUBLIC COMMENTS

Jay Emory:   Thanked the Mayor and Council for taking the time to resolve the right of way problem on his property in a quick manner.  The Council works hard and he appreciates the fair and just decision made.  The new dentist buying the client will be glad to be a part of the community.

 

Vicki Perea-McIntyre:  In regards to the comments on the police department training, need to give them all the training they need.   This may be small community but is a highway town and the drug and crime problems are here.  She has worked with a large police agency in the major crimes department and the city needs to find crime at a high tech level.

 

Ryan Spott:  Supports training the Police Officers.  On the cable franchise, would be nice if there was someone to help the small providers and they are blocked out now by the larger providers.

 

1642-05

CITY OF SULTAN COUNCIL MEETING – May 11, 2005

 

COUNCIL COMMENTS

Criswell:  Advised that his comments were misunderstood, he is not against training, but is concerned about the process.

Blair:  Thanked Chief Walser and the officers for the work they do with the drug/alcohol problems.

Boyd:  The City has one of the best Police Departments around and they do have the council’s support.

 

Executive Session:  On a motion by Councilmember Seehuus, seconded by Councilmember Boucher, the Council adjourned to executive session for fifteen minutes to discuss pending litigation and Union Negotiations.  All ayes.

 

Union Negotiations:  On a motion by Councilmember Seehuus, seconded by Councilmember Blair, the Mayor was authorized to open negotiations for the Law Enforcement Union contract.  All ayes.  On a motion by Councilmember Criswell, seconded by Councilmember Blair, Councilmembers Seehuus and Champeaux and required staff members were appointed to the negotiating team.  All ayes.

 

Adjournment:  On a motion by Councilmember Seehuus, seconded by Councilmember Criswell, the meeting adjourned at 9:40 PM.

 

 

                                                                                                                                               

                                                                        Benjamin Tolson, Mayor

 

                                                           

Laura J. Koenig, Clerk/Treasurer.

 

SULTAN CITY COUNCIL

 

AGENDA ITEM COVER SHEET

 

Date:                                                May 25, 2005

 

Agenda Item #:            Consent C 2

 

SUBJECT:                    Voucher Approval

 

CONTACT PERSON:         Laura Koenig, Clerk/Treasurer

 

SUMMARY STATEMENT:

 

Approval of Vouchers # 05-512 through #05-562 in the amounts of $353,710.58 and payrolls through May 6, 2005 in the amount of $83,380.77 to be drawn and paid on the proper accounts.

 

 

FISCAL IMPACTS:

Expenditure Required: $437,091.35

 

 

RECOMMENDATION:  Recommend approval as submitted.

                                                                                                                                                                                                                                                                                   

 

COUNCIL ACTION:

 

Action Date:

SULTAN CITY COUNCIL

 

AGENDA ITEM COVER SHEET

 

ITEM NO:                               C -3

 

DATE:                                    May 25, 2005

 

SUBJECT:                             Surplus of Computer Equipment

 

CONTACT PERSON:          City Hall Administration

                                                           

SUMMARY:                           The City of Sultan has replace out dated and broken computers as needed, over the last few years.  There are several CPU, monitors, printers, misc computer equipment, attached is the list and serial numbers. Prior to disposal, all of the hard drives need to be removed from the units.  We have a party that has volunteered to remove all the hard drives from the units at the cost of giving them one CPU (less the hard drive).

 

FISCAL IMPACT:                 The cost to bid this surplus equipment as a lot, highest bid takes ALL.

 

RECOMMENDED

ACTION:                                 Authorization to surplus this equipment and send out bids on a lot basis and to provide one CPU unit to the party removing the hard drives.

 

 

 

COUNCIL ACTION:             

 

DATE:

 

SULTAN CITY COUNCIL

 

AGENDA ITEM COVER SHEET

 

ITEM NO:                               Consent C 4

                                               

DATE:                                    May 25, 2005

 

SUBJECT:                             Interlocal Agreement with the City of Edmonds

 

 

CONTACT PERSON:          Chief Walser             

 

SUMMARY:                           The Police Department purchased radios and lighting from the City of Edmonds and also requested that they install the equipment.  In order that both Cities comply with Audit requirements, an interlocal needs to be completed.

 

FISCAL IMPACT:                

 

 

RECOMMENDED                Authorize the Mayor to sign the Interlocal Agreement.

ACTION:                                

 

 

 

COUNCIL ACTION:             

 

DATE:

 

SULTAN CITY COUNCIL

 

AGENDA ITEM COVER SHEET

 

ITEM NO:                               Consent C 5

                                               

DATE:                                    May 25, 2005

 

SUBJECT:                             Contract for Broker Services

 

 

CONTACT PERSON:          Laura J. Koenig, Clerk/Treasurer               

 

SUMMARY:                           Under the terms of the interlocal agreement with the CIAW (Cities Insurance Association) the City is required to have an insurance broker to assist with claims and the preparation of the annual renewal.  Attached is the contract with Sultan Insurance for those services.

 

FISCAL IMPACT:                 $1200 Budgeted

 

 

RECOMMENDED                Athorization for the Mayor to sign the contract with Sultan I         nsurance for borker services.

                                               

 

 

 

COUNCIL ACTION:             

 

DATE:

SULTAN CITY COUNCIL

 

AGENDA ITEM COVER SHEET

 

ITEM NO:                               Action A 1

                   

DATE:                                     May 25, 2005

 

SUBJECT:                           Ordinance Number 878-05 Extension of Cable TV Franchise                                            

 

CONTACT PERSON:         Rick Cisar, City Administrator

 

SUMMARY:                          City Council introduced Ordinance 878-05 for first reading on May 11, 2005.  The ordinance will extend our current Cable TV Franchise to November 10, 2005 in order to complete negotiations for a new franchise.  

 

PREVIOUS                           The current cable television franchise between Tele

SUMMARY:                          Vue Systems, Inc. and the City of Sultan expired on August 8, 2004.  This franchise was for a 15-year term, which began on May 1, 1988 and was extended to August 8, 2004 in 1999.  The Franchise was again extended to November 11, 2004 and currently to May 12, 2005. 

In light of the expiration of our most recent franchise extension, City Staff based on the technical nature, legal aspects, change in consultants and continued negotiations find it necessary to extend the Franchise an additional six (6) months to November 10, 2005.  Hopefully, this will provide sufficient time to complete the negotiations for a new Franchise.

Our partners in the East County Cable Consortium, which include Snohomish, Monroe, Lake Stevens, and Sultan, will be considering similar Franchise extension ordinances.

  

FISCAL IMPACT:                   Amend current 2005 Budget to provide for an additional expenditure of $2,500.00 to complete the Franchise Renewal Process.

 

RECOMMENDED                 Adoption of Ordinance 878-05 and Amending 2005

ACTION:                                Budget to provide for an additional $2,500.00 to

complete the Franchise Renewal Process.                                 

                                               

_______________________________________________________________

  

COUNCIL ACTION:

 

DATE:

 

 

SULTAN CITY COUNCIL

 

AGENDA ITEM COVER SHEET

 

ITEM NO:                               Action A 2

                                               

DATE:                                    May 25, 2005

 

SUBJECT:                             Ordinance 879-05 Budget Amendment

 

 

CONTACT PERSON:          Laura Koenig, Clerk/Treasurer