SULTAN CITY COUNCIL MEETING

319 MAIN STREET

September 14, 2005

6:00 PM

 

6:00 PM Executive Session - Real Estate Acquisition

 

7:00 PM  CALL TO ORDER -  Pledge of Allegiance and Roll Call

 

CHANGES/ADDITIONS TO THE AGENDA

 

COMMENTS FROM THE PUBLIC:  Citizens are requested to keep comments to a 3 minute maximum to allow time for everyone to speak.

 

COUNCILMEMBER COMMENTS

 

STAFF REPORTS/PRESENTATIONS

1)  Police Department

 

CONSENT AGENDA:    The following items are incorporated into the consent agenda and approved by a single motion of the Council.

1)  Minutes of the August 24, 2005 regular Council meeting.

2)  Approval of Vouchers

3)  Utility Committee Report

 

ACTION ITEMS:

1)  Ordinance 885-05 - 2nd Reading

2)  Ordinance 886-05 - 2nd Reading

3)  VIC Final Acceptance

4)  Sewer Comp Plan Addendum

5)  Grant Application

6)  NIMS Proclamation

7)  Resolution 05-23 Botting LID Segregation

8)  Turk’s Trail

 

DISCUSSION:  Time Permitting

1)  Skateboard Park

 

PUBLIC COMMENT

 

COUNCILMEMBER RESPONSE TO PUBLIC COMMENTS

 

Executive Session:   

 

Adjournment - 10:00 PM or at the conclusion of Council business.

 

ADA NOTICE:  City of Sultan Community Center is accessible.  Accommodations for persons with disabilities will be provided upon request.  Please make arrangements prior to the meeting by calling City Hall at 360-793-2231.    

 

 

 

 

 

 

SULTAN CITY COUNCIL

 

AGENDA ITEM COVER SHEET

 

Date:                                                  September 14, 2005

 

Agenda Item #:                    Consent C 1

 

SUBJECT:                           Council minutes

 

CONTACT PERSON:      Laura Koenig, City Clerk/Treasurer

 

 

SUMMARY STATEMENT:  Attached are the minutes of the Minutes of the August 24, 2005 regular Council Meeting as on file in the Office of the City Clerk.

 

 

 

RECOMMENDATION:   Approval as submitted.

 

 

 

                                                                                                                                                                                                                                                                                                           

 

Action Date:           

 

COUNCIL ACTION:

 

 

1675-05

 

CITY OF SULTAN COUNCIL MEETING – August 24, 2005

 

The regular meeting of the Sultan City Council was called to order in the Sultan Community Center by Mayor Tolson.  Councilmembers present:  Champeaux, Criswell, Seehuus, Flower, Blair and Boyd.

Absent:  Boucher

Student Representative:  Karsten Thot

 

Public Hearing – Budget Amendments:   The public hearing on proposed amendments to the 2005 Budget was opened by Mayor Tolson.

Laura Koenig, Clerk/Treasurer and Connie Dunn, Public Works Director discussed the amendments needed to cover the Cable Franchise renewal, organizational review and the water survey and mapping services.

There was no public input.

On a motion by Councilmember Criswell seconded by Councilmember Flower, the hearing was continued to Sept. 28, 2005.  All ayes.

 

Executive Session:  On a motion by Councilmember Blair, seconded by Councilmember  Seehuus, the Council adjourned to executive session for twenty five minutes to discuss property acquisition.  All ayes. 

 

ADDITIONS/CHANGES TO THE AGENDA:

Discussion:   Remove Park Impact fees; add Turk’s Trail

Consent:  Add excused absence of Councilmember Boucher

Action:  Add Action on TIB Grant; move Animal control contract to discussion

 

COMMENTS FROM THE PUBLIC

Randy Oesch:    Concerned about the removal of parking in cul-de-sacs.  Need to consider the impact to the residents and guest parking. 

Vicki Perea McIntyer:  Trucks on 3rd Street are speeding and school will begin soon and this will be a concern with the children going to school.  Need to do something to control the problem. 

Josie Fallgatter:  The Council needs to review the Park Impact fee document and carefully review the level of service in the Comprehensive Plan.  The total acreage is not correct.

Art Burdis:  Concerned about the plan to eliminate parking in cul-de-sacs.  Has a small driveway and owns a motor home and two vehicles.  Needs parking for his nurse and care giver.

 

COUNCILMEMBER COMMENTS:

Flower:   Requested staff to address the speeding issue.  Thanked the citizens who attended the meeting with Congressmen Pompo regarding the wildsky issue.

Seehuus:  Concerned about the speeding, however, sometimes it is difficult to judge the speed of large vehicles.

Criswell:   The trucks should not be speeding, however, it sometime appears that they are going faster then they are.  The cul-de-sacs are an issue with larger vehicles.

Champeaux:  Requested update on the status of the bus stop on Highway 2.  Connie Dunn advised that DOT has advised Community Transit would need to build a pad at their expense. 

Mayor Tolson introduced Karsten Thot as the student representative for the year.

                                                                                                                                                1676-05

CITY OF SULTAN COUNCIL MEETING – August 24, 2005

 

COUNCIL COMMENTS;

Karsten Thot:   In regards to Ordinance 885-05 and 886-06 requirements, do pending applications have plans to include recreation facilities?

Thom Graafstra, City Attorney, advised that the ordinances are corrective to comply with the GMA board decision, however, the City has codes that require open space and recreational facilities as part of the development process.

 

STAFF REPORTS:

Kiel Mortgage – Presentation of Check for Skateboard Park:   Mayor Tolson accepted a check from Serena Everts, representing Kiel Mortgage, in the amount of $1,604.00 for the Skateboard Park.   Mayor Tolson thanked them for the donation.

 

Grant:  Donna Murphy advised the City/School committee met to discuss relocation of emergency siren.  PUD is not willing to provide financial assistance

Public Works:  Connie Dunn advised that the Department of Health has approved the fluoride treatment program and they will begin the public education process.  The Sewer and Water comp plans have been distributed for review. 

Police Department:   Chief Walser advised that they will do an emphasis patrol during the first two weeks of school.   Officer Holman has been working with the Care Program to provide school supplies for those in need.  The Care Ride sponsored by the Gold Wing Club raised $1,666 for the program. 

 

CONSENT AGENDA:

The following items are incorporated into the consent and approved by a single motion of the Council.   On a motion by Councilmember Champeaux, seconded by Councilmember Criswell, the consent agenda was approved as amended.  Champeaux – aye; Criswell – aye; Seehuus - aye; Flower – aye; Blair – aye, Boyd – aye.

  1. Minutes of the August 10, 2005 Council meeting as on file in the Office of the City Clerk.
  2. Vouchers #05-851 through 05-902 in the amounts of $59,060.33 and payroll through July 29, 2005 in the amount of $81,423.35 to be drawn and paid on the proper accounts.
  3. Excused absence of Councilmember Boucher from the August 24, 2005 Council meeting.

 

ACTION ITEMS:

Resolution 05-21 Parking Zones:  Connie Dunn reviewed the proposed resolution to set parking zone restrictions within the city.   In accordance with SMC 10.12, parking zones are set by resolution and are reviewed and updated on a regular basis.  Discussion was held regarding a loading zone on Main Street, no parking on Rice Road, and cul-de-sacs.   Councilmember Blair advised that she contacted the Fire Department and they have concerns with some of the cul-de-sacs but not all of them.  Staff was directed  to determine which cul-de-sacs can accommodate large vehicles.  On a motion by Councilmember Champeaux, seconded by Councilmember Boyd, Resolution 05-21, Parking Zones, was continued to the next meeting.  All ayes.

 

Ordinance 885-05 Off-Site Dedication of Recreational Facilities:  Ordinance 885-05 was prepared in response to the Central Puget Sound Growth Management Hearings Board which ruled that Ordinance 854-05 was invalid.  Ordinance 885-05 eliminates Off-site dedications of recreational facilities and financial contributions to the City Park system.  On a motion by Councilmember Seehuus, seconded by Councilmember Blair, Ordinance 885-05 was introduced and passed on to a second reading.  All ayes, except Councilmembers Flower and Criswell.

1677-05

CITY OF SULTAN COUNCIL MEETING – August 24, 2005

 

Ordinance 886-05 Open Space Requirements:  Ordinance 886-05 was prepared in response to the Central Puget Sound Growth Management Hearings Board which ruled that Ordinance 853-05 was invalid.  Ordinance 886-05 eliminates any reductions in the 20% open space requirement for PUD’s and off-site dedications of recreational facilities and financial contributions to the City Park system for PUD’s.  On a motion by Councilmember Blair, seconded by Councilmember Seehuus, Ordinance 886-05 was introduced and passed on to a second reading.  All ayes except Councilmembers Criswell and Flower.

Water System Improvements:  The Comprehensive Water Plan identifies 13,500 feet of water main that must be replaced to provide adequate fire flows in the City and remove services that have undersized asbestos cement pipe.  The work will be spread out over a four year period.  It is necessary to prepare survey base maps and construction drawings in order to finalize design documents.  Staff recommends that the City contract with Dowl Engineering to provide the survey work.  Discussion was held regarding funding and projects.  On a motion by Councilmember Seehuus, seconded by Councilmember Blair, the matter was continued.   All ayes.

Wastewater Treatment Plant Engineering Report:  Based on the projected growth for the City, it is necessary to begin the process of upgrading and expanding the Wastewater Treatment Plant.  It will be necessary to hire an Engineering Firm to prepare a Sludge Management Plan and Engineering Report.  The City of Gold Bar is also considering a feasibility study on sewer service and have requested that the City of Sultan consider an Interlocal agreement to provide a joint study for expansion of service to them.

It appears at this time, that the only allowed discharge will be at the current location and will not be allowed into the Wallace River.   Discussion was held regarding the location of the plant and the cost of the study to be borne by Goldbar.

On a motion by Councilmember Seehuus, seconded by Councilmember Blair, staff was authorized to proceed with developing a scope of work and interviews for Engineers to prepare the Sludge Management Plan and Wastewater Treatment Plant Engineering plan.  All ayes.

Resolution 05-22 Cemetery Regulations:  In order to maintain better control of work in the Cemetery, staff has recommended that the City staff begin setting headstones instead of allowing outside parties to do the work.  On a motion by Councilmember Seehuus, seconded by Councilmember Criswell, Resolution 05-22, Cemetery Regulations, was adopted.  All ayes. 

CDBG Grant Applications:  The Public Works Committee has recommended the submittal of three grant applications to CDBG, 5 lighted cross guards near the schools, 6th Street improvements and 2nd Street reconstruction.  Discussion was held on the projects and the need to approach the County Councilmembers regarding the priorities set by CDBG for funding.  

On a motion by Councilmember Champeaux, seconded by Councilmember Flower, staff was authorized to submit an application to CDBG for six light guard crosswalks near the schools as the City’s first priority.  All ayes.

On a motion by Councilmember Criswell, seconded by Councilmember Blair, staff was authorized to submit an application to CDBG for 6th Street Improvements as the City’s 2nd priority.  All ayes.

On a motion by Councilmember Criswell, seconded by Councilmember Flower, staff was authorized to submit an application to CDBG for 2nd Street reconstruction as the City’s 3rd priority.  All ayes.

Garbage Truck Compactor Bid Award: On a motion by Councilmember Criswell, seconded by Councilmember Seehuus, the bid for the garbage truck compactor was awarded to Western Systems Fabrication, Inc. in the amount of $51,288.03.  All ayes. 

TIB Grant:  On a motion by Councilmember Boyd, seconded by Councilmember Blair, the application for sidewalks on 1st Street was terminated and staff was authorized to submit an application for sidewalks on the east side of 8th Street.  All ayes. 


1678-05

CITY OF SULTAN COUNCIL MEETING – August 24, 2005

 

DISCUSSION ITEMS:

Turk’s Trail:  Discussion was held on the status of closing the trail, refunding of the grant funds, vacating the property, proposed gating by the School District, and the possibility of moving the emergency siren to the site.

 

City of Everett Animal Control Interlocal:  Mayor Tolson advised that he met with the City of Everett representative and there is no current contract for the animal shelter.  The proposed Interlocal allows any Sultan resident to drop off an animal at the City’s expense.   Brief discussion was held on the need to resolve the animal control problem and find funds to pay expenses.

 

PUBLIC COMMENTS

Bart Dalmasso:   Offered to do a market analysis on the property where the siren is currently located.

 

Adjournment:  On a motion by Councilmember Seehuus, seconded by Councilmember Blair, the meeting adjourned at 9: 40 PM.

 

 

                                                                                                                                               

                                                                        Benjamin Tolson, Mayor

 

                                                           

Laura J. Koenig, Clerk/Treasurer.

 

SULTAN CITY COUNCIL

 

AGENDA ITEM COVER SHEET

 

Date:                                                September 14, 2005

 

Agenda Item #:            Consent C 2

 

SUBJECT:                    Voucher Approval

 

CONTACT PERSON:         Laura Koenig, Clerk/Treasurer

 

SUMMARY STATEMENT:

 

Approval of Vouchers # 05-903 through #05-982 in the amounts of $114,086.44 and payrolls through August 26, 2005 in the amount of $149,177.78 to be drawn and paid on the proper accounts.

 

 

FISCAL IMPACTS:

Expenditure Required: $263,264.22

 

 

RECOMMENDATION:  Recommend approval as submitted.

                                                                                                                                                                                                                                                                                   

 

COUNCIL ACTION:

 

Action Date:

SULTAN CITY COUNCIL

 

AGENDA ITEM COVER SHEET

 

ITEM NO:                               Consent C 3

                                               

DATE:                                    September 14, 2005

 

SUBJECT:                             Utility Committee Report

 

 

CONTACT PERSON:          Laura Koenig, Clerk/Treasurer                   

 

SUMMARY:                           The Public Works Committee has reviewed the requests for relief from excess water usage charges due to leaks.  All repairs have been completed.

 

FISCAL IMPACT:                

 

 

RECOMMENDATION:         Approve the recommendations of the Public Works Committee.          

 

 

 

COUNCIL ACTION:             

 

DATE:

 

UTILITY COMMITTEE MEETING

August 10, 2005

 

 

It was recommended that the Council APPROVE relief to the following accounts for excess water usage charges due to leaks.  Repairs have been completed.

 

 

Name

Address

Acct. #

Amount

Jimmy Karnes

304 Bell Avenue

352

$177.03

Mark Van Valkenburg

30326 SR 2

5682

$1296.44

Geraldine Garrett

33730 138th St SE

2108

$820.78

Michael Kruse

111 Date Avenue

1085

$178.32

Shannon Haugstad

980 Loves Hill Drive

1224

$137.03

Timberline Village

307 8th Street

5678

$507.87

 

 

It was recommended that the Council DENY the following request for relief of additional utility service charges.

 

Timberline Village

Mike Hughes

307 8th Street

Sultan, WA  98294

 

Mr. Hughes requested to be switched from dumpster service to the tenants of the park being billed individually for garbage cans.  Per SMC 13.16.110, garbage fees are levied on the property owner, and since the tenants of the park lease their space, the city has no recourse to collect the fees.  Therefore, the Utility Committee denied this request.

SULTAN CITY COUNCIL

 

AGENDA ITEM COVER SHEET

 

ITEM NO:                              Action A-1          

 

DATE:                                September 14, 2005

 

SUBJECT:                           Adoption of Ordinance Number 885-05 eliminating Off-Site Dedications of Recreational Facilities and financial contributions to the City Park System.

 

CONTACT PERSON:         City Attorney,Thom Graafstra and Rick Cisar, City Planner

 

SUMMARY:                          City Council on August 24, 2005 approved Ordinance Number 885-05 on First Reading and passed it on to Second Reading.  Staff has prepared Ordinance 885-05 in response to the Central Puget Sound Growth Management Hearings Board ruling, declaring Ordinance Number 854-04 invalid. Ordinance 885-05 eliminates Off-Site Dedications of Recreational Facilities and financial contributuions to the City Park System.

 

FISCAL IMPACT:                Staff time in preparing and processing the Amendment.

 

RECOMMEDED                   

ACTION:                               Adoption of Ordinance Number 885-05.

                                               

_____________________________________________________________________

 

COUNCIL  ACTION:

 

DATE:

CITY OF SULTAN

Sultan, Washington

Ordinance No. 885-05

 

An Ordinance of the City of Sultan City Council amending SMC amending SMC 16.10.140 B Open Space Requirements to eliminate the right to provide for off-site dedications of Recreational Facilities and financial contributions to the City Park System.